Administrative Assistant, West Lothian Civic Centre, 509.46 - INTERNAL APPLICATIONS ONLY - WEL10854

West Lothian Council current; Michigan; On-site; USD 13,000 - 15,000; Part time

Job summary

West Lothian Council is seeking an Administrative Assistant for the West Lothian Civic Centre to provide clerical support across Social Policy. The post is fixed-term for 12 months, 18 hours per week, with an agreed base location but coverage may be needed at other Social Policy sites.

Ideal candidates will be confident IT users with minute-taking ability, strong communication and organisational skills, and the ability to prioritise, work independently and as part of a team, with careful

Qualifications

• Confident in the use of IT systems.
• Minute taking skills.
• Excellent communication and organisational skills.
• Capable of prioritising tasks to meet competing demands.
• Ability to work on own initiative and as part of a team.
• Accuracy and attention to detail.
• Ability to deal with confidential and sensitive matters.
• Ability to respond appropriately to customer needs.
• Flexible and adaptable.

Responsibilities

• Provide a range of administrative and general clerical activities to teams across Social Policy.
• Base location agreed, with potential cover at other Social Policy locations as required.

Skills

IT systems usage

Minute taking

Communication

Organisational skills

Prioritisation

Initiative & teamwork

Attention to detail

Confidential handling

Customer service

Job description

Administrative Assistant, West Lothian Civic Centre, 509.46 - INTERNAL APPLICATIONS ONLY - WEL10854

Applications for this post will only be accepted from current employees of West Lothian Council (this includes casual and agency staff who are currently undertaking work for us).

Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post.

18 hours per week, 52.14 weeks per year, Fixed Term 12 Months from Start Date

Reporting to a Team Supervisor and working as part of the wider Social Policy Finance and Administrative Support Team the post holder will provide a range of administrative and general clerical activities to teams across Social Policy. The post holder will have an agreed location as a base but may be required to provide cover and work in any Social Policy locations across West Lothian to meet planned or unplanned demands as when the need arises.

The skills and experience you must have are:

• Confident in the use of IT systems
• Minute taking skills
• Excellent communication and organisational skills
• Capable of prioritising tasks to meet competing demands
• Ability to work on own initiative and as part of a team
• Accuracy and attention to detail
• Ability to deal with confidential and sensitive matters
• Ability to respond appropriately to customer needs
• Flexible and adaptable

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.