Administrative Assistant-Weeks Marine-Aiea, HI

Weeks Marine, Inc.; Honolulu (HI); On-site; USD 64,000 - 67,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Weeks Marine, Inc. is seeking an Entry Level Project Administrative Assistant to provide on-site administrative support for a construction project in Oahu, Hawaii.

The role coordinates between field operations, subcontractors, vendors, and corporate teams, requiring detail orientation and proactive service. Ideal candidates have prior administrative experience, a related degree, strong communication, and proficiency in Microsoft Office.

Qualifications

• Prior administrative support experience required.
• Bachelor's or associate degree preferred.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide day-to-day on-site administrative support for construction projects.
• Coordinate meetings, travel, and team activities.
• Manage expense reports, invoicing, and purchasing card transactions.
• Assist with employment documentation and HR files.
• Support onboarding and new hire orientation.

Skills

Administrative support

Microsoft Office

Written communication

Verbal communication

Attention to detail

Time management

Team collaboration

Education

Bachelor's/Associate degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Requisition ID: 182506

Job Level: Entry Level

Home District/Group: Weeks Marine - Construction

Department: Administration

Market: Marine

Employment Type: Full Time

Position Overview

The Project Administrative Assistant will provide on-site administrative support for a construction project. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.

District Overview

The Weeks Construction District delivers direct-hire construction services for complex industrial projects across the United States. Our work spans multiple sectors, including data centers, mineral processing, energy and water, with projects ranging from small capital work to major EPC projects.

We are committed to safety, quality, and excellence in execution, providing our clients with world-class solutions while offering our employees stability, growth, and career development opportunities within a multi-billion-dollar organization. Our culture is built on collaboration, innovation, integrity, and a shared passion for construction.

If you’re ready to take on complex, high-impact projects and make a lasting difference in the construction industry, the Kiewit Industrial District is where you can build a career that truly matters.

Location

This position is based on-site in Oahu, Hawaii, full-time.

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Managing key expense reports, invoicing and purchasing card transactions
• Managing and scheduling group meetings involving department staf
• Support new hire orientationAssist with employment documentation, personnel records and confidential HR files

Qualifications

• Prior administrative support experience required
• A bachelor's or associate’s degree related to the role strongly preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

#LI-GF1

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• FIELD ROLES ONLY May work at various different locations and conditions may vary

Base Compensation: $64,000/yr - $67,000/yr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

Company: Weeks