Administrative Assistant WDCE Transportation Programs

Johnson County Community College; Overland Park (KS); Sur place; USD 29 000 - 37 000; Plein temps

Avantages offerts par ce poste

Health insurance

Retirement plans

Paid time off

14 paid holidays

Tuition reduction

Résumé du poste

Johnson County Community College is seeking an Administrative Assistant for WDCE Transportation Programs to provide essential office support for non-credit driver safety programs. This role involves coordinating class administration, assisting staff and instructors, and ensuring compliant information management for a large student base.

You will work with a broad range of stakeholders, handle communications, maintain files, process instructor payments, and support program reporting.

Qualifications

• Requires a High School Diploma.
• 3+ years of related experience.

Responsabilités

• Support program administration and class coordination within CE.
• Provide administrative support to staff and instructors and resolve conflicts as needed.
• Develop and implement internal and external communications strategies while handling sensitive information.
• Run reports and streamline procedures to improve processes.
• Process payments and purchase orders for instructors and manage supplies within budget.

Connaissances

Administrative support

Customer service

Communication

Data entry

Records management

Formation

High School Diploma

Description du poste

Johnson County Community College

Position: Administrative Assistant WDCE Transportation Programs

Department: Workforce Development & Continuing Education

Type of Position: Full-time Hourly

Exemption Status: Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Opportunity for hybrid schedule: No

Starting Salary Range: $20.93 - $26.94 and determined based on relevant years of work experience provided on application and resume.

Position Summary

The Administrative Assistant for WDCE Transportation Programs performs a variety of administrative support duties for Continuing Education (CE) for Johnson County Community College (JCCC) to ensure office operations run smoothly and efficiently. This role works specifically with non-credit driver safety programs including driver's education and motorcycle training serving more than 2,000 students annually. The person in this role will work closely with the Kansas Department of Revenue to meet program requirements and maintain compliance. Additional responsibilities include creating and maintaining files, compiling reports, and managing, storing, and disseminating information, processing instructor pay, and ensuring information security and compliance. This role communicates with all levels of staff, students, clients, external vendors, and leadership.

Required Qualifications

• Requires a High School Diploma.
• 3+ years of related experience.

Position details include but are not limited to

• Program Support & Course Administration
  • Support the preparation and execution of open enrollment classes in multiple program areas within CE.
  • Determine what courses need to be confirmed or canceled based on minimum enrollment and goals of the division.
• Administrative Support & Customer Service
  • Provide administrative support and customer service to staff and instructors and assist in resolving conflicts.
  • Provide backup and support to other areas within CE, including administrative assistants and the testing center.
• Communication & Information Management
  • Develop and implement internal and external communication strategies and maintain sensitive and privileged information confidentiality.
  • Submit attendance reports to the appropriate licensing boards, input information into various vendor databases, and assist with audit processes.
• Process Improvement & Reporting
  • Perform ongoing process improvement, including running various reports and streamlining procedures.
• Financial & Resource Management
  • Process payments and invoices for instructors, order and maintain supplies, and research optimal pricing to remain within the budgetary guidelines.
• Other duties as assigned
  • Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Benefits Category

For Full‑time Employees:

• Health insurance with some employer paid options.
• Life insurance & AD&D (employer provided)
• Retirement plans (403(b), 457(b), and KPERS)
• Employer paid 8% contribution into a 403(b) no match required
• Paid time off (vacation, sick, personal, and floating holidays)
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Tuition reimbursement / assistance for non‑JCCC courses for employee
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center
• And many more!

About JCCC

Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Mission

JCCC inspires learning to transform lives and strengthen communities.

Vision

JCCC will be an innovative leader in equitable student access, learning and success.

Equal Employment Opportunity

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator ([e-mail]), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: [phone], Facsimile: 816-268-0559, Email to: [e-mail].

Disclosure

If you need any assistance throughout the search process, please reach out to the [e-mail]. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre‑employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email [e-mail].