Administrative Assistant - Water Technologies

Veolia Environnement SA; Fontana (CA); On-site; USD 32,000 - 38,000; Full time

Benefits offered by this job

Life Insurance

Paid Time Off

Paid Holidays

Flexible Spending & Health Saving

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia is seeking an Administrative Assistant to support day-to-day site operations at the Fontana facility. You will report to the Plant Manager and collaborate with multiple departments to ensure smooth workflow, mailing, data entry, purchasing, and office supply management.

The role requires strong organizational skills, familiarity with SAP and Excel, and the ability to work with minimal supervision. This position is full-time and on-site, offering broad exposure to corporate office

Qualifications

• High School Diploma/GED and equivalent job experience.
• Working knowledge of Office 365.
• Demonstrated ability to productively work under minimal supervision.
• High level of professionalism.
• Knowledge of SAP.
• Experienced level of Microsoft Office Excel.
• Two years minimum of administrative/professional office experience.

Responsibilities

• Collects and distributes incoming and outgoing mail.
• Prepares outgoing FedEx (small) and US mail packages.
• Data entry for human resource support including timecard/time off information, rewards and filing.
• Creates POs and payment requests for the site.
• Orders office and paper supplies and maintains supply cabinets.
• Scans documents for archiving and filing for departments.
• Maintains contractor packets and vendor-related paperwork.
• Screens and directs incoming calls and provides information to callers.
• Supports site events through the employee activity committee.
• Deposits vendor checks and notifies finance.
• Provides facility support including PO support and drawings management.

Skills

Office 365

Professionalism

Microsoft Excel

Minimal supervision

Office experience

Tools

SAP

Job description

• Full-time
• Contract type: Standard

Company Description

About Veolia
Veolia group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of waste.

Job Description

Responsible for day-to-day administrative assistant duties supporting multiple site activities and
departments. Reports directly to the Plant Manager and interacts with all personnel at the facility.

These duties and responsibilities are not exhaustive and will be supplemented, as necessary.

• Collects and distributes incoming and outgoing mail
• Prepares outgoing FedEx (small) and US mail packages
• Completes data entry for human resource support including entering timecard/time offinformation, employee rewards and filing
• Creates POs and payment requests for the site
• Orders office and paper supplies for the facility. Keeps supply cabinets stocked.
• Scans documents for archiving
• Maintains copies and completes filing for departments
• Help maintain contractor packets (create packets for onsite vendors, FedEx annual renewalpackets and filing of completed forms)
• Order and stock refreshments for Training Center meetings/trainings / lunchrooms / officecoffee stations and area kitchenette
• Help screen and direct incoming telephone calls and provide information to assist callers
• Active participant in the employee activity committee. Helps organize and order events for siteappreciation/employee events.
• Creates and puts up postings across the site
• Professional and courteous relationships with corporate plant visits/tours and contractors.
• Deposits vendor checks and notifies finance
• Maintenance support for facilities including: Purchase Order Support, facility drawings,
• scanning, renumbering rooms (keys organizing), vendor connections and scheduling work, auditdata base support, organizing the supplies for the janitors
• Other tasks as requested by management

Qualifications

Qualifications / Requirements:

• High School Diploma/GED and equivalent job experience
• Working knowledge of Office 365
• Demonstrated ability to productively work under minimal supervision
• High level of professionalism
• Knowledge of SAP
• Experienced level of Microsoft Office Excel
• Two years minimum of administrative/professional office experience

Additional Information

Why Veolia?
Join a company that values Responsibility, Solidarity, Innovation, Customer Focus, and Respect. You'll receive comprehensive mentoring, extensive technical and commercial training, and clear pathways for career advancement in the growing field of water treatment and environmental sustainability.

This position offers excellent learning opportunities and is designed to prepare you for advancement.

Compensation:

The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $23.42-$27.50 USD

Artificial Intelligence (AI) Disclosure:

We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status:

This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

• Life Insurance
• Paid Time Off
• Paid Holidays
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this
posting. The Company reserves the right to modify this information at any time, subject to applicable
law.

****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not
sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a
current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and
candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.