Administrative Assistant - Water (Denver)

Burns & McDonnell; Denver (CO); On-site; USD 29,000 - 55,000; Full time

Benefits offered by this job

Employee stock ownership plan (ESOP)

401(k) retirement program

PTO and HFWA sick leave

Job summary

Burns & McDonnell’s Regional Office Global Practice is seeking an Administrative/Office Support professional in Denver, CO. You will manage calendars, coordinate meetings, prepare decks, and handle confidential information to support Global Practice leadership.

This role emphasizes organization, communication, and collaboration across departments. You will assist with presenting monthly progress reports, coordinating office events, and supporting onboarding for new hires and interns.

Qualifications

• High school diploma or GED required; four-year degree preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong verbal and written communication with internal/external contacts.

Responsibilities

• Manage calendars, scheduling, and logistics for department leadership.
• Plan and coordinate on-site and off-site department meetings, including room reservations and catering.
• Prepare presentation decks and manage AV/IT requirements for meetings.
• Take notes and distribute minutes; track action items and progress reports.
• Prepare communications, agendas, presentations, and reports using MS Office.
• Monitor department budgets and approve expenditures within approvals.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Organization

Communication

Independent work

Proactive mindset

Education

High school diploma or GED

Bachelor’s degree preferred

Job description

Description

A Brief Overview

The Regional Office Global Practice Administrative Assistant will provide administrative support for the Global Practice leadership to ensure continuity of daily Global Practice functions and operations by collaborating to provide and present Global Practice information. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.

What You Will Do

Department & Leadership Coordination

• Manage and maintain calendars, scheduling, and logistics for department leadership, including recurring and ad hoc meetings.
• Plan, coordinate, and facilitate on-site and off-site department meetings including project reviews, financial meetings, management meetings, and planning sessions. Responsibilities include room reservations, calendar invitations, and catering coordination.
• Attend department planning sessions to compile and coordinate presentation slide decks and manage AV/IT requirements.
• Serve as a dedicated note taker for management meetings, planning sessions, and other recurring department meetings; prepare and distribute meeting minutes and action item summaries.
• Monitor department deadlines and benchmarks; support preparation and presentation of monthly progress reports and track action items through completion.
• Prepare a variety of communications including emails, meeting agendas, presentations, and reports utilizing Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Forms).
• Assemble and analyze information involving department plans and budgets to keep leadership informed of projected and final costs.
• Monitor, review, and approve standard expenditures to ensure department activities are conducted within established budgets.
• Facilitate the dissemination of information across the department, Global Practice, and key stakeholders through email, Outlook calendar invitations, and internal communications channels.
• Field and resolve questions regarding department and Global Practice operations; research and provide appropriate answers.
• Responsible for handling sensitive and confidential information with discretion.

Denver Office & Regional Support

• Organize and execute office-wide events and meetings, including those for visiting groups from corporate offices or other locations.
• Support presentations for monthly all-staff meetings and other office-wide gatherings.
• Coordinate office-related issues and complaints and follow up to ensure resolution.
• Provide back-up front desk/reception support as needed.
• Manage supply inventory and purchasing for the department.
• Handle incoming and outgoing mail and package distribution.

Team Culture & Employee Engagement

• Coordinate and send department-wide birthday and service anniversary recognition.
• Plan and organize team social hours and team-building events for the department and individual project groups.
• Act as a liaison between department staff and building café management to surface feedback and develop solutions.
• Support onboarding logistics for new hires and interns, including workstation setup, scheduling, and serving as a welcoming resource for questions.
• Take photos at events and of new hires for use on internal resources.

Qualifications

Required

• High school diploma or GED required; four-year degree preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills; ability to communicate professionally with all levels of the organization and with external contacts including clients, vendors, and community partners.
• Demonstrated ability to work independently with accuracy, reliability, and sound judgment.
• Proactive, solutions-oriented mindset with the ability to anticipate needs and adapt to changing priorities.

Preferred

• Prior experience in an administrative, coordinator, or office management role.
• Experience planning and executing large-scale internal events.
• Familiarity with internal communications platforms and content management tools.
• Experience with AI tools is a plus; we provide resources and training for those eager to develop these skills.

Compensation

$21.00-40.00 Hourly

The expected compensation range for this position is displayed in compliance with all local/state regulations. The final agreed upon compensation is based on a number of factors, including but not limited to: individual education, qualifications, prior work experience and work location. The total annual compensation package will consist of an hourly pay rate and eligibility to participate in our discretionary year-end incentive bonus program.

Benefits

Our extensive benefits package takes care of you so that you can focus on doing great work. From insurance and disability to time off and wellness programs, we provide the tools to meet your needs. Burns & McDonnell’s PTO program includes the paid sick leave entitlements provided under the Colorado Healthy Families and Workplaces Act (HFWA). Additionally, as part of being 100% employee-owned, eligible employees participate in our Employee Stock Ownership Plan (ESOP) in addition to our 401(k) retirement program. For more information, please visit the Benefits & Wellness page.
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job

Administrative/Office Support

Primary Location

US-CO-Denver

Schedule:

Full-time

Travel:

No

Req ID:

264368

Job Hire Type

Experienced #LI-KD #WTR