Administrative Assistant Vaccines

Biopharma Careers; United States; On-site; USD 43,000 - 58,000; Full time

Job summary

Sanofi is seeking an Administrative Assistant Vaccines in Morristown, NJ, to support the Head of Market Access with complex calendar management, scheduling, and communications. The role requires high organization, discretion with confidential information, and proficiency in MS Office.

Ideal candidates will have 2+ years in administration, experience in a pharmaceutical setting, and the ability to work independently in a fast-paced environment while coordinating meetings and travel.

Qualifications

• High school diploma or GED required; advanced degree a plus.
• Minimum 2 years in an administrative role or related transferrable skills.
• Experience in a pharmaceutical environment preferred; strong discretion with confidential information.

Responsibilities

• Support Head of Market Access with calendars, meetings, and travel arrangements.
• Prepare and update PowerPoint presentations and monthly reports; use Excel for data updates.
• Handle communications (phone, email, internal/external mail) with professionalism.
• Provide clerical support and maintain confidential filing systems.
• Assist with onboarding, planning calendars, and offsite events as needed.

Skills

Strong communication

Organizational skills

Team player

MS Office proficiency

Education

High school diploma/GED

Advanced degree a plus

Tools

MS Office (Excel, PowerPoint, Word, Outlook)

Job description

Job title: Administrative Assistant Vaccines

Location: Morristown, NJ

About the Job

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale - and shape the future of immunization.

We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

About Sanofi

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main responsibilities

• The Administrative Assistant will report to and be responsible for supporting the Head of Market Access. The position requires the ability to manage within a complex, fast paced and dynamic environment.
• Provides administrative support to Head of Market Access requiring an advanced knowledge of department functions and division/business unit functions.
• Assists the Head of Market Access with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites.
• Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail.
• Responsible for complex calendar management, coordination of meetings, travel arrangements, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Responsible for providing overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties.
• Assists in creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information.
• Oversees organization and maintenance of department filing system including potentially confidential data.

This role is based in Morristown, NJ and the ideal candidate will live within a reasonable daily commute to the office.

About You

Qualifications:

• High school diploma/GED; Advanced degree a plus.
• Minimum 2 years in an administrative role or role with transferrable skills.
• Experience working in pharmaceutical environment preferred.
• Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment.
• Strong communications, interpersonal skills, and a team player.
• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations; experience with confidential or proprietary information.
• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook).
• Ability to interact with various levels of business functions and professionals in and outside organization.
• Constantly seeks, designs, and implements improvements on administrative procedures.
• Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business.

Why Choose Us?

Bring the miracles of science to life alongside a supportive, future-focused team.

Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Pursue progress , discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

If you are experiencing difficulty and need assistance applying online, please call 1-866-SANOFI2 (1-866-726-6342).

US and Puerto Rico Residents Only

Sanofi Inc. and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

North America Applicants Only

Salary and Benefits

The salary range for this position is: $31.32 - $41.76

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.