Administrative Assistant Vaccines

Sanofi; Morristown (NJ); On-site; USD 43,000 - 58,000; Full time

Job summary

Sanofi US Services is seeking an Administrative Assistant Vaccines to support the Head of Market Access in Morristown, NJ. The role involves managing complex calendars, coordinating meetings, onboarding, scheduling, and handling confidential information in a fast-paced pharmaceutical environment.

Proficiency in MS Office, strong communication, and a meticulous, detail-oriented mindset are essential. The position offers a structured workplace with opportunities to streamline processes while

Qualifications

• High school diploma or GED required; advanced degree a plus.
• Minimum 2 years in an administrative role or role with transferable skills.
• Experience in pharmaceutical environment preferred.
• Strong organizational skills and ability to multitask in a fast-paced setting.
• Excellent communication and teamwork abilities.
• Proficient in MS Office and handling confidential information.

Responsibilities

• Report to and support the Head of Market Access.
• Provide administrative support in a dynamic environment.
• Coordinate onboarding, meetings, and annual planning calendar.
• Manage complex calendars, travel, and communications.
• Prepare and update PowerPoint presentations and monthly reports.
• Handle confidential information with discretion.
• Maintain department filing systems and organized records.
• Assist with communications and document management.

Skills

Independent work

Highly organized

Detail oriented

Strong communication

Team player

Education

High school diploma/GED

Tools

MS Office

Job description

Job Title

Administrative Assistant Vaccines

Location: Morristown, NJ

About the Job

Join the team protecting half a billion lives every year with next‑gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale - and shape the future of immunization. We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

About Sanofi

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main Responsibilities

• Report to and support the Head of Market Access.


• Manage within a complex, fast paced and dynamic environment.


• Provide administrative support to Head of Market Access requiring an advanced knowledge of department functions and division/business unit functions.


• Assist the Head of Market Access with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites.


• Manage all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail.


• Responsible for complex calendar management, coordination of meetings, travel arrangements, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.


• Provide overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties.


• Assist in creating and managing communications and documents that may contain highly confidential information.


• Oversee organization and maintenance of department filing system including potentially confidential data.

About You

• High school diploma/GED; Advanced degree a plus.


• Minimum2years in an administrative role or role with transferrable skills.


• Experience working in pharmaceutical environment preferred.


• Proven ability to work independently, highly organized, and effective in handling multiple detail‑oriented tasks in a fast‑paced environment.


• Strong communications, interpersonal skills, and a team player.


• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations; experience with confidential or proprietary information.


• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook).


• Ability to interact with various levels of business functions and professionals in and outside organization.


• Constantly seeks, designs, and implements improvements on administrative procedures.


• Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business.

Location

This role is based in Morristown, NJ and the ideal candidate will live within a reasonable daily commute to the office.

Why Choose Us?

Bring the miracles of science to life alongside a supportive, future‑focused team. Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. Enjoy a thoughtful, well‑crafted rewards package that recognizes your contribution and amplifies your impact. Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high‑quality healthcare, prevention and wellness programs and at least 14 weeks’ gender‑neutral parental leave.

Equal Opportunity Statement

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Salary

The salary range for this position is: $31.32 - $41.76

North America Applicants Only

North America Applicants Only