Administrative Assistant V - Criminal History - Indianapolis (2 Vacancies)

Indiana State Police; Indianapolis (IN); On-site; USD 32,000 - 45,000; Full time

Job summary

Indiana State Police seeks staff to provide accurate criminal history records for background checks. Primary duties include entering, reviewing, and organizing criminal dispositions in the history system, and using portals like Prosecutor Portal, Doxpop, MyCase, and IC Clerk for dispositions updating.

The role requires high school graduation, basic computer skills, confidentiality, and the ability to work independently, proofreading with accuracy and meeting deadlines in a professional setting.

Qualifications

• Must be a high school graduate or equivalent GED.
• Basic knowledge of computers.
• Ability to maintain confidentiality.
• Ability to communicate effectively, verbally and in writing.
• Must be able to function independently with minimal supervision, prioritize work and meet deadlines.
• Ability to proofread documents with accuracy.

Responsibilities

• Assess, input, file, organize and retrieve information using various computer applications and systems.
• Review and entry of criminal arrests and dispositions in the Criminal History system
• Access Prosecutor Portal, Doxpop, MyCase and IC Clerk mailbox for the entry and updating of dispositions
• Process Court orders
• Complete requests for FBI/NICS to include Restoration of Rights, Gun Denials and Domestic Violence Determinations–IDACS Certified
• Operate and maintain office equipment to include computer, copier, fax machine and shredder
• Perform other duties as required

Skills

Basic computer knowledge

Effective communication

Confidentiality

Independent work

Education

High school diploma or GED

Tools

Office equipment

Job description

FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to provide accurate and complete criminal history records for the purpose of background checks.

• Assess, input, file, organize and retrieve information using various computer applications and systems.
• Review and entry of criminal arrests and dispositions in the Criminal History system
• Access Prosecutor Portal, Doxpop, MyCase and IC Clerk mailbox for the entry and updating of dispositions
• Process Court orders
• Complete requests for FBI/NICS to include Restoration of Rights, Gun Denials and Domestic Violence Determinations–IDACS Certified
• Ability to operate and maintain office equipment to include computer, copier, fax machine and shredder
• Perform other duties as required

• Must be a high school graduate or equivalent GED
• Basic knowledge of computers
• Ability to maintain confidentiality
• Ability to communicate effectively, verbally and in writing.
• Must be able to function independently with minimal supervision, prioritize work and meet deadlines.
• Ability to proofread documents with accuracy

Must be able to successfully pass a background investigation.