Administrative Assistant, Transactions

DLC Management Corp.; Village of Elmsford (NY); Hybrid; USD 60,000 - 67,000; Full time

Benefits offered by this job

Competitive pay

401K match

Medical insurance

Dental insurance

Vision insurance

Hybrid work model

Paid time off

Paid holidays

Parental leave

Training & development

Mentorship program

Job summary

DLC Management Corp. is seeking an entry-level Transactions Administrative Assistant to support acquisition, disposition, and financing transactions from start to finish. You will coordinate with internal departments and external vendors, ensuring timely due diligence and accurate deliverables.

You will interact with lenders, brokers, and sellers, organize data rooms, and help prepare meeting materials. A college degree or equivalent experience is required, and proficiency with Microsoft Office

Qualifications

• College degree or equivalent is required.
• Ability to learn new software quickly.
• Proficiency with Microsoft Office (Word, Excel, Outlook, etc.).

Responsibilities

• Track and manage acquisition, disposition, and financing transactions from start to finish.
• Coordinate with internal departments to collect and distribute transaction materials.
• Engage third party vendors for due diligence and ensure timely reports.
• Organize due diligence materials and identify missing items.
• Interact with third parties, buyers, sellers, and lenders for due diligence.
• Coordinate site visits for brokers, lenders, vendors and consultants.
• Provide deliverables to lenders and partners with accuracy.
• Maintain virtual data rooms and transaction files.
• Prepare agendas and materials for Transactions meetings.
• Assist with post-closing transition with internal teams.

Skills

Attention to detail

Organization

Communication skills

Team collaboration

Proactive

Education

College degree or equivalent

Tools

Microsoft Office

Job description

Why DLC?

DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation. DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate. At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success.

What We Offer:

• Compensation and Benefits:
  • Competitive pay
  • 401K company match
  • Medical, Dental, and Vision Insurance
• Work-Life Balance:
  • Hybrid work model
  • 20+ paid days off annually
  • 13+ paid holidays in addition to PTO
  • Paid parental leave
• Career Development:
  • Industry-leading training and development
  • Open door policy
  • Industry trade shows and event access
  • Mentorship program

Overview:

The Transactions Administrative Assistant is an entry level position on the Transactions team responsible for supporting and coordinating acquisition, disposition, and financing transactions throughout the transaction lifecycle. This position will interface with external parties such as third-party vendors, attorneys, and brokers as well as internal departments.

Responsibilities:

• Track and manage acquisition, disposition, and financing transactions from beginning to end.
• Coordinate with internal departments to collect, organize, and distribute transaction-related materials and information.
• Engage and manage third party vendors to provide due diligence services and ensure timely delivery of due diligence reports.
• Organize and maintain due diligence materials and assist in identifying missing items.
• Interact with and gather information requested by third parties, buyers, sellers, and lenders in connection with due diligence.
• Coordinate site visits for brokers, lenders, third party vendors and consultants.
• Provide deliverables to lenders, mortgage brokers and partners and ensure their accuracy and completeness.
• Manage and maintain virtual data rooms and transaction files.
• Organize and maintain transaction files.
• Create agendas and prepare materials for Transactions meetings.
• Provide post-closing transition assistance in collaboration with internal departments.
• Assist with other department projects, as needed.

Soft Skills/Behaviors:

• A keen eye for details and strong organizational skills.
• Ability to manage multiple projects and meet tight deadlines in a fast-paced environment.
• Well-developed and effective communication and interpersonal skills.
• Resourceful and proactive.
• A passion for working with others in a collaborative, team environment.
• Hands-on and ready to pitch in whenever needed.

Technical Skills:

• College degree or equivalent relevant experience.
• Ability to learn new software programs quickly.
• Proficiency with all Microsoft systems.

The expected salary for this position is between $60,000 and $67,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

About DLC:

DLC has grown to be one of the nation’s largest and most sought-after privately held owners, operators and managers of open-air retail shopping centers. DLC has expertise in acquisitions, capital markets, development, redevelopment, architecture, leasing, and management.

Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.