ADMINISTRATIVE ASSISTANT TO TPRS COORDINATOR

Young World Physical Education; Odessa (TX); On-site; USD 26,000 - 36,000; Full time

Job summary

Ector County Independent School District is seeking an Administrative Assistant to support the Teen Parent Services Coordinator in Odessa. The role focuses on confidential, professional support while handling budget, payroll, and administrative tasks to help students stay on track for graduation.

The position requires strong organizational skills, proficiency with office software, and the ability to manage multiple tasks with accuracy and discretion.

Qualifications

• High School Diploma or equivalent preferred.
• Skill and experience in all office procedures.
• Skill and experience with computer software programs/technology.
• Successful Office Experience
• Excellent organizational and time management skills

Responsibilities

• Assist the coordinator in the preparation of the annual program budget.
• Maintain and keep accurate accounts of budgeted funds.
• Process and record all requisitions, purchases orders, and invoices pertaining to budget funds
• Maintain and enter requisition all office supplies, postage, office machine, maintenance, contracts and services charges, etc.
• Maintain and assist with MOUs.
• Reports, collect data and complete the reports as assigned, summer addresses for payroll office and personnel, Award banquet.

Skills

Organizational skills

Time management

Communication skills

Customer service

Education

High School Diploma or equivalent

Tools

Excel

PowerPoint

Office software

Job description

ADMINISTRATIVE ASSISTANT TO TPRS COORDINATOR

Ector County Independent School District TEEN PARENT SERVICES - ODESSA, Texas Open in Google Maps

This job is also posted in Ector County ISD

Job Details

Job ID: 4766632

Application Deadline: Aug 30, 2027 11:59 PM (Central Standard Time)

Re-Posted: Aug 11, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Assistant to TPRS Coordinator

Wage/Hour Status: Non-Exempt

Reports to: Coordinator to TPRS

Pay Grade: Clerical Pay 5

Dept. /School: Administration

Days: 227

Supervises: NA

Primary Purpose: The goal of the Administrative Assistant is to assist the Teen Parent coordinator in maintaining a confidential, professional, pleasant atmosphere while accomplishing multiple tasks as quickly and efficiently as possible. Works with and positively impacts identified at-risk children from a varied backgrounds in conjunction with State Compensatory guidelines to prevent students from dropping out and encourage students to graduate.

Qualifications:

Education/Certification:

• High School Diploma or equivalent preferred

Special Knowledge Skills:

• Skill and experience in all office procedures
• Skill and experience with computer software programs/technology

Experience:

• Successful Office Experience
• Excellent organizational and time management skills

Major Responsibilities and Duties:

• Assist the coordinator in the preparation of the annual program budget.
• Maintain and keep accurate accounts of budgeted funds.
• Process and record all requisitions, purchases orders, and invoices pertaining to budget funds
• Maintain and enter requisition all office supplies, postage, office machine, maintenance, contracts and services charges, etc.
• Maintain and assist with MOUs.
• Reports, collect data and complete the reports as assigned, summer addresses for payroll office and personnel, Award banquet.
• Maintain and prepare payroll staff personnel, KRONOS, Extra Duty Payroll, and Tutors.
• Assist all calls, students, parents, or staff on directions and/or information needed, take messages, and see that all message is delivered to the appropriate individuals.
• Prepare student working folders with intake and student information from Ascender, and confirm that each student has been coded properly.
• Assist with maintaining homebound logs and attendance weekly.
• Maintain all inventory for the department, and prepare inventory check out to staff and students.
• Assist and maintain organization skills for the department, TEAMS, Employee Folders, weekly counts, daily use of vans, etc.
• Handle correspondence for the program, sort and distribute mail, and report maintenance problems or technical issues.
• Assist and coordinate the department webpage, Twitter, and Facebook page, scheduling events such as health educational fairs, field trips, and senior celebrations.
• Create spreadsheets on excel, and PowerPoint, convert PowerPoint to movie and upload on YouTube.
• Encourage and support students to maintain a healthy education by mailing birthday cards monthly and assisting with six weeks’ celebrations for academic performance.
• Responsible for entering and maintaining personal SMART goals yearly.
• Assist with team building.
• Other duties as assigned by the coordinator

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions; maintain emotional control under stress; Repetitive hand motions; prolonged use of the computer. Occasional prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand, and attest to the above description and funding relating to my daily activities.

Signature Date

Position Type: Full-Time

Salary: $139.60 to $194.80 Per Day

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Rose Valderaz
• Phone: [phone]