Facilities Administration Coordinator

California State University - Fresno; Fresno (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, Fresno is seeking a Facilities Administration Coordinator (Administrative Support Coordinator I) to provide essential operational support for Facilities Management. This full-time, on-site role requires strong clerical skills, customer service, and attention to detail in a fast-paced campus environment.

The position is on-campus with potential for remote work one day per week per Fresno State policy.

Qualifications

• High school diploma or equivalent.
• Three years of general clerical, secretarial or administrative experience in an office environment.

Responsibilities

• Provide a full range of operational support for Facilities Management.
• Work in a fast-paced environment with shifting priorities to meet department needs.

Skills

Customer service

Communication

Microsoft Office

Billing

Records management

Data confidentiality

Policy interpretation

Education

High School diploma or equivalent

3 years general clerical experience

Tools

CMMS

Job description

Facilities Administration Coordinator (Administrative Support Coordinator I)

INTERNAL APPLICANTS ONLY

Job No: 562775

Work Type: Staff

Location: Central California: Fresno

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Probationary, Time Basis: Full Time

Compensation and Benefits

The anticipated hiring salary is $4,047 per month (Step 1). (Internal employees may be placed at a salary higher than the anticipated range as required by the collective bargaining agreement.)

The salary range for this classification is $4,047 - $5,896 per month.

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
• This position is limited to internal, on-campus employees.
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Administrative Support Coordinator will provide a full range of operational support for Facilities Management (FM). The department is large and the nature of the work is fast paced, oftentimes requiring shifting priorities to meet the needs of the department and the campus facilities.

Key Qualifications

• Knowledge of:
  • office methods, procedures, and standard practices, including principles of customer service.
  • Working knowledge of cashier functions and general billing.
  • Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate professionally both orally and in writing.
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages (i.e. Microsoft Office Suite, Adobe Sign, Google email and calendar, etc.).
• Skill/Ability to:
  • Excellent communication, interpersonal and problem-solving skills to serve as front-line providing accurate, professional, and courteous assistance.
  • Ability to maintain confidentiality with regard to sensitive written and electronic records.
  • Ability to independently interpret and apply a variety of policies and procedures where specific guidelines may not exist and refer such issues to higher authority as appropriate.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Draft and compose correspondence, documents and standard reports.
  • Ability to troubleshoot most office administration problems and respond to inquiries and requests.
  • Exceptional organizational and time management skills with attention to detail and data accuracy.
  • Ability to create and maintain program records and provide data for review.
  • Maintain files and records.
  • Ability to work effectively with faculty, staff, students and the general public from diverse ethnic, cultural and socio-economic backgrounds.

Education and Experience

• High School diploma or equivalent.
• Three years of general clerical, secretarial or administrative experience in an office environment.

Preferred Qualifications

• Experience working with a CMMS.

Department Summary

Fresno State Facilities Management is committed to providing a safe, efficient, and sustainable environment that supports the operational needs of our campus community.

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor‑free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at [phone].

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Jeanne Clery Campus Safety Act Notification

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html.

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail].

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [e-mail].

Mandated Reporter Per CANRA (MPP ONLY if applicable)

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest (MPP ONLY if applicable)

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background Check Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)