Administrative Assistant to the Principal

Metropolitan School District Washington Township, Inc.; Indianapolis (IN); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Paid leave days

Paid holidays

Retirement contributions (PERF, 401a,

Life insurance and health

Dental and vision insurance offerings

Job summary

The Metropolitan School District of Washington Township is seeking an Administrative Assistant to the Principal at Spring Mill Elementary School. The role supports the principal, handles communications, data entry, and budgeting tasks in a busy school office.

This full‑time, 8‑hour day position operates on a 205‑day calendar, pays $21.00 per hour, and includes paid leave, holidays, PERF/401a VEBA retirement contributions, and health, dental, and vision insurance.

Qualifications

• Experience using Word/Excel and Google Workspace applications.
• Strong data entry and filing skills.
• Knowledge of basic bookkeeping and record keeping.
• Ability to communicate tactfully with staff, parents, and community.
• Strong organizational skills.

Responsibilities

• Answering telephones, typing, and data entry.
• Assist parents, visitors, staff and students with questions.
• Process reports, immunizations, and withdrawal information.
• Serve as Treasurer—maintain accounting records and process invoices.
• Assist in school events and purchase orders.
• Schedule building tours and maintain confidential student records.
• Run reports for administration.
• Perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Google Drive

Tools

Spreadsheet software

Database experience

Job description

Administrative Assistant to the Principal JobID: 4483

• Location:
  Spring Mill Elementary School

The Metropolitan School District of Washington Township (MSDWT) is located in the northern section of Indianapolis. It is a dynamic community with broad diversity in cultures, religions, ethnic groups, races, and socioeconomic levels. MSDWT has been an educational leader in Indiana for the last sixty years.

Our mission is to nurture our students into tomorrow's leaders by cultivating learning environments that ignite innovation, amplify diverse and critical thinking, and inspire growth and achievement.

JOB DETAILS

Job Title Administrative Assistant to the Principal

Location Spring Mill Elementary School

Work Schedule Monday - Friday, 8 working hours per day

Calendar Length School year – 205 days

FLSA Classification Hourly, Non-Exempt

Salary/Hourly Rate

$21.00/hr. ($34,440 annually)

Additional compensation available for post-secondary education, approved industry certifications, and bilingual proficiency.

• Paid leave days
• paid holidays
• retirement contributions (PERF, 401a, VEBA)
• life insurance and health
• dental and vision insurance offerings

JOB EXPECTATIONS & REQUIREMENTS

Position Purpose / Description

The Administrative Assistant reports directly to the building Principal. Major areas of responsibility include:

• Answering telephones, typing, word processing, entering data, mailing, filing, copying and preparing materials.
• Assisting parents, visitors, staff and students with questions.
• Processing reports, immunizations, and withdrawal information, including maintaining all student files, class lists, and report cards.
• Serve as Treasurer - maintaining accounting records, including receipt of monies, creating requisitions for quotes, processing invoices and checks for services.
• Assisting in the organization of and preparation for school events with an attention to detail.
• Initiating all purchase orders and handling receipt of all items and supplies.
• Assist with scheduling building tours.
• Maintaining confidential student records for all students (including but not limited to retrieving records for special education students).
• Run reports for administration and for quality assurance
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Above average computer skills utilizing Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, and Google Drive.
• Proficient in the use of all office equipment.
• Spreadsheet and database experience required.
• Knowledge of basic bookkeeping and record keeping skills is required.
• Candidates must be able to communicate tactfully with staff and various publics including parents, students, teachers, building level and central office administrators, community patrons, and public and private agencies.
• Candidates must maintain professional appearance at all times.
• Candidates must be well organized .

Experience

• Prior work experience in a school-related environment preferred.

PHYSICAL REQUIREMENT

PERCENT OF TIME

Seldom = Less than 25%

Occasional = 26 to 50%

Often = 51 to 75%

Very Frequent = 76% and above

Ability to stand for extended periods of time

Occasional

Ability to carry 25 pounds

Occasional

Amount to lift 25 pounds

Occasional

Amount of force to push/pull up to 25 pounds

Occasional

Ability to work at a desk, conference table or in meetings of various configurations

Very Frequent

Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter

Very Frequent

Ability to hear and understand speech at normal levels

Very Frequent

Ability to communicate so others will be able to clearly understand a normal conversation

Very Frequent

Ability to operate office equipment

Very Frequent

Ability to reach in all directions

Often

Climbing

Seldom

Occasional

The Metropolitan School District of Washington Township is an equal opportunity/equal access employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Indiana State laws, regulations, and executive orders in its programs and activities. Washington Township does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.