Administrative Assistant to the Pre-Clinical Dean

Touro University; New York (NY); Vor Ort; USD 48.000 - 60.000; Vollzeit

Zusammenfassung

Touro College & University System is seeking an Administrative Assistant to support the Preclinical Dean. The role covers coordinating administrative tasks, scheduling, and maintaining record systems critical to department operations.

The ideal candidate will have a bachelor’s degree or equivalent experience (1–3 years) and strong MS Office skills. This position involves close collaboration with students, faculty, and staff within the Preclinical Department.

Qualifikationen

• Bachelor’s degree or equivalent experience (1–3 years of administrative experience) is required.
• Candidates should demonstrate strong communication and organizational abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.

Aufgaben

• Maintains communications via telephone, text and email.
• Manages calendar of events and responsibilities.
• Establishes and maintains recordkeeping systems.
• Schedules meetings with Students, Faculty, Chairs.
• Prepares meeting documents and distributes minutes.
• Assists in scheduling events and files forms.
• Schedules student interviews and manages related compliance tasks.
• Handles department reports, course surveys and exam reviews.
• Supports faculty and staff hiring forms and timesheets.
• Edits department correspondence and coordinates professional organization communications.

Kenntnisse

General Administrative Duties

Analytical Thinking

Communication Skills

Organizational Skills

Prioritization

MS Office Proficiency

Ausbildung

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Jobbeschreibung

Overview

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Department.

Responsibilities

The administrative assistant is responsible for managing the administrative activities of the Preclinical Dean to include, but not limited to the following:

• Maintains communications, including telephone, text and email.
• Maintains the calendar of events and responsibilities.
• Establishes and maintains recordkeeping systems.
• Schedules meetings with Students, Faculty, Chairs.
• Prepares meeting documents; records, files and distributes minutes.
• Assists in scheduling annual FDEP, and files forms.
• Assists in scheduling EDP, and files forms.
• Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern.
• Files and distributes reports of student surveys.
• Assists in collecting and filing departmental course reports.
• Assists in collecting and filing exam item reviews.
• Assists in processing faculty and staff hiring forms.
• Assists in processing faculty and staff departmental timesheets.
• Edits correspondence for the Preclinical Dean.
• Coordinates correspondence with professional organizations.
• Assists in preparing budget review and recommendations.

Education/Experience

• Bachelor's degree or equivalent experience (1-3 years of administrative experience) required.

Knowledge/Skills/Abilities

• General Administrative Duties required.
• Exceptional analytical, problem solving skills, collaboration and matrix management skills required.
• Demonstrated proficiency in communication (written and verbal) and strong management skills required.
• Strong organizational skills required.
• Ability to focus on priority tasks required.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook required.

Maximum Salary

USD $60,000.00/Yr.

Minimum Salary

USD $48,000.00/Yr.