Administrative Assistant to the Hearing Officer

County of Northumberland; Sunbury (Northumberland County); On-site; USD 24,000 - 32,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Hearing Officer at the Northumberland County Courthouse. This full-time position offers a unique opportunity to learn about the legal system while performing essential clerical and administrative duties. You will manage schedules, assist with legal documentation, and interact with the public, ensuring a smooth operation within the court system. The role comes with health benefits and is ideal for individuals eager to grow their knowledge in a vital community service role.

Benefits

Health Insurance

Qualifications

• Completion of high school diploma or equivalent.
• 1-2 years of secretarial and general clerical experience.

Responsibilities

• Answer telephones and provide information to callers.
• Maintain scheduling and event calendars for the office.
• Greet visitors and handle inquiries.

Skills

Microsoft Office

Clerical Skills

Communication Skills

Education

High School Diploma

Job description

Description

The Court of Common Pleas of Northumberland County is seeking an Administrative Assistant to the Hearing Officer at the Northumberland County Courthouse in Sunbury, Pennsylvania.

This position involves confidential clerical and administrative duties which involve varied and moderately complex work methods and functions.

If you want to learn about every aspect of the legal system, this position is for you. Employment is on a full-time basis and includes benefits such as health insurance.

Starting Salary Range: $24,000

Department: Court of Common Pleas – COURT ADMINISTRATION

Location: Sunbury, PA (Northumberland County)

Posting Date: 5/2/2025

Typical Duties

Ø Answer telephones and give information to callers, take messages, or transfer calls to appropriate offices.

Ø Maintain scheduling and event calendars with matters associated with the office which may include but are not limited to New Custody, Modifications and PFA Hearings.

Ø Review Custody Contempt’s and Special Relief packets and provide to the Hearing Officer for scheduling.

Ø Complete Temporary Protection from Abuse Orders and enter them into the PFAD System.

Ø Complete Orange Cards for daily schedules and submit to the Prothonotary’s Office in a timely manner.

Ø Collect money owed to the PFA Office and forward to Court Administration monthly.

Ø Greet visitors, handle inquiries and direct them to the appropriate person.

Ø Perform other duties as assigned.

Requirements

Minimum Qualifications

Ø Completion of high school diploma or equivalent and one to two years of secretarial and general clerical experience.

Ø Or, any equivalent combination of acceptable training and experience.

Additional Qualifications/Preferences

Ø General knowledge of Microsoft Office products required; participation in training provided by the employer is expected.

Ø Knowledge of contemporary office practices and procedures.

How to Apply

Ø Interested candidates should submit a cover letter, resume and a list of three references to

Kevin F. O’Hearn, Court Administrator via email at [e-mail]

Northumberland County recruits, employs, and promotes the most qualified applicants without regard to their political affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for an interview should request so in advance. Northumberland County hiring and employment policies and procedures are intended to confirm to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and are subject to change as necessary to remain in compliance with such laws.