Administrative Assistant to the Assistant Superintendent

RSU 57/MSAD 57 SCHOOL DISTRICT; Waterboro (ME); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading education institution in Maine seeks an Administrative Assistant to support the Assistant Superintendent. The role involves managing office tasks, coordinating schedules, and maintaining communication with staff and stakeholders. Candidates should have a high school diploma and relevant office experience, along with strong organizational and customer service skills.

Qualifications

• Prior experience in an office setting with proficiency in technology and office procedures.
• Ability to work under pressure and maintain confidentiality.

Responsibilities

• Provide administrative support to the Assistant Superintendent.
• Communicate courteously with staff and the public.

Skills

Organizational skills

Customer service

Education

High school diploma

Valid State of Maine Department of Education fingerprint certification

Tools

Google Suite

Frontline

Job description

Administrative Assistant to the Assistant Superintendent

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Administrative Assistant to the Assistant Superintendent

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Regional School Unit 57

Title: Administrative Assistant to the Assistant Superintendent

• High school diploma.
• Valid State of Maine Department of Education fingerprint certification.
• Prior experience in an office setting with proficiency in technology, office procedures, accounting, organizational skills, and customer service.
• Knowledge of and experience with online systems including Google Suite, Frontline, and ADS preferred.
• Ability to work courteously with diverse people in a variety of settings; ability to work under pressure, when necessary; ability to recognize boundaries/limits of authority; ability to maintain high levels of ethics and confidentiality of information.
  
  

Regional School Unit 57

Title: Administrative Assistant to the Assistant Superintendent

Qualifications

• High school diploma.
• Valid State of Maine Department of Education fingerprint certification.
• Prior experience in an office setting with proficiency in technology, office procedures, accounting, organizational skills, and customer service.
• Knowledge of and experience with online systems including Google Suite, Frontline, and ADS preferred.
• Ability to work courteously with diverse people in a variety of settings; ability to work under pressure, when necessary; ability to recognize boundaries/limits of authority; ability to maintain high levels of ethics and confidentiality of information.
  
  

Reports to: Assistant Superintendent

Job Goal: To help ensure positive support of the roles, duties and responsibilities of the Assistant Superintendent and Director of Curriculum and Instruction.

Performance Responsibilities

• Serves as Central Office Receptionist.
• Maintains an atmosphere of professionalism with school personnel and the public.
• Communicates courteously and cooperates with administrators, staff, parents, and community members.
• Provides administrative support to the Assistant Superintendent and to the Director of Curriculum and Instruction.
• Performs routine clerical work including word processing, use of varying computer systems, distributing and sending mail, filing, recording, answering incoming calls, greeting guests, scheduling of common spaces, and updating calendars as needed.
• Processes background checks for all District volunteers.
• Processes orders and payments for the Assistant Superintendent and Director of Curriculum of Instruction.
• Maintains accuracy of all current job postings across District platforms.
• Oversees the use of Frontline Professional Development, providing technical and logistical support to staff and administrators; facilitates professional development event management and supports the completion of evaluation processes for district personnel.
• Manages the logistics, communication, and execution of staff events.
• Manages tuition reimbursement and academic records for employees enrolled in continuing education programs.
• Performs such other tasks and assumes such other responsibilities that may be assigned as needed.
  
  

Terms of Employment: Hourly year round position. Working conditions to be established by the RSU 57 School Board.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, stand, climb stairs, lift (ranging from 25-75 lbs), bend, pull, push, walk, kneel, crouch, and perform other physical tasks that may be required from time to time.

Note: The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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Administrative Assistant to the Assistant Superintendent (JobID 1204)

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