Administrative Assistant to Regional Property Manager - GA Regional Office

General Services Corporation (GSC); Atlanta (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Regional Property Manager in a dynamic office environment. This role involves a variety of administrative tasks, including managing office supplies, coordinating maintenance, and ensuring effective communication with residents. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office applications, enabling them to thrive in a fast-paced setting. Join a company that values employee wellbeing and offers a comprehensive benefits package, including health coverage and retirement plans, while contributing to a supportive team atmosphere.

Benefits

Health, Dental, and Vision Coverage

401(k) Retirement Savings Plans

25% Employee Rental Discount

Paid Holidays

Paid Sick and Paid Vacation

Health Savings Account with Match

Maternity Leave

Short- and Long-Term Disability Insurance

Life Insurance

Pet Insurance

Qualifications

• Minimum of two years of administrative experience in a professional environment.
• Strong proficiency in Microsoft Office applications.

Responsibilities

• Perform general administrative duties including data entry and filing.
• Serve as the primary point of contact for resident complaints.
• Conduct in-processing for newly hired personnel.

Skills

Microsoft Office (Word, Outlook, Excel)

Strong writing and editing proficiency

Problem-solving

Organizational skills

Ability to communicate clearly

Education

High school diploma or equivalent

Associate’s degree in Business Administration

Job description

Administrative Assistant to Regional Property Manager - GA Regional Office

Join to apply for the Administrative Assistant to Regional Property Manager - GA Regional Office role at General Services Corporation (GSC)

Administrative Assistant to Regional Property Manager - GA Regional Office

3 weeks ago Be among the first 25 applicants

Join to apply for the Administrative Assistant to Regional Property Manager - GA Regional Office role at General Services Corporation (GSC)

Description

• Administrative Support & Office Coordination
• Perform general administrative duties including word processing, data entry, mailings, filing, answering phones, and greeting visitors.
• Manage office supply orders and coordinate maintenance for office and leasing equipment.
• Ensure the GA Regional Office is secured at the end of each business day.
• Prepare and send outgoing mail and packages for the GA Regional Office and affiliated properties; redistribute incoming packages to appropriate properties.
• Input office bills and petty cash transactions into the accounting platform and assist with administrative budget preparation.
• Maintain accurate employee files and incident logs.
  
  

Description

Administrative Support & Office Coordination

• Administrative Support & Office Coordination
• Perform general administrative duties including word processing, data entry, mailings, filing, answering phones, and greeting visitors.
• Manage office supply orders and coordinate maintenance for office and leasing equipment.
• Ensure the GA Regional Office is secured at the end of each business day.
• Prepare and send outgoing mail and packages for the GA Regional Office and affiliated properties; redistribute incoming packages to appropriate properties.
• Input office bills and petty cash transactions into the accounting platform and assist with administrative budget preparation.
• Maintain accurate employee files and incident logs.
  
  

Operational & Regional Property Management Support

• Serve as the primary point of contact for resident complaints and concerns by phone, in person, and through written communication, in line with the Company’s Customer Service Program.
• Provide updates to the Property Manager and Service Supervisor regarding resident feedback.
• Coordinate with the Collections Department and former residents regarding disputes.
• Serve as a backup for Property Managers and Regional Accounts Payable as needed.
• Assist the Regional Property Manager in approving rental applications per policy.
• Support preparation and distribution of leasing and bookkeeping production calendars.
• Generate purchase orders on behalf of managers during absences.
  
  

Employee Onboarding, HR Coordination & Recruiting

• Conduct in-processing for newly hired rental, service, and project personnel, including day-of-hire paperwork and training assignments.
• Upload hiring documents and interview materials to the recruiting portal (Paylocity).
• Conduct the Regional Rotational Program for new employees by arranging visits to various properties, allowing exposure to different operational styles and paces across communities.
• Support recruitment efforts: phone screening, posting/updating ads, and coordinating with HR on formatting and compliance.
• Send weekly payroll and employee leave requests to the Corporate Office and Human Resources, respectively.
• Ensure accuracy of all HR-related forms prior to submission.
• Complete and submit separation notices for terminated employees.
  
  

Leadership & Training

• Understand the responsibilities of on-site employees and provide coaching and backup training as needed.
• Act as a floating property manager at communities with staffing needs, under the supervision of the Regional Property Manager.
• Assist in managing apartment communities to maintain occupancy and customer satisfaction.
• Provide direct supervision to leasing and maintenance teams when acting as a floating manager.
• Fulfill the duties of the Regional Property Manager in their absence, ensuring operational continuity.
  
  

Finance & Compliance

• Approve and process concession reports for final approval by the Regional Property Manager.
• Respond to unresolved vendor issues in coordination with Accounts Payable.
• Maintain proper documentation for audits and submit required forms to the Corporate Office.
• Ensure compliance with policies and procedures in employment processing and financial documentation.
• Support company efforts to reduce and prevent crime in accordance with applicable protocols.
  
  

Requirements

Requirements:

Education: High school diploma or equivalent required. Associate’s degree in Business Administration or a related field preferred.

Experience: Minimum of two years of administrative experience in a computerized, professional environment.

Skills

• Strong writing and editing proficiency
• Ability to absorb, translate, and communicate complex information to different audiences
• Proficient in Microsoft Office applications: Word, Outlook, and Excel in particular; Adobe Acrobat software and Internet research.
• Ability to communicate clearly and professionally in verbal and written form
• Problem-solving:
• Analyzing
• Recognizing boundaries
• Recognizing options and flexibility
• Working calmly under pressure
• Well-organized and detail-oriented
• Ability to oversee and complete multiple applications simultaneously
• Ability to self-direct
• Ability to work quickly but accurately to meet deadlines
• Ability to maintain organized and accurate records
• Ongoing skills necessary to perform the job description items
  
  

GSC Cares about your health and wellbeing, and we provide the following benefits:

• Health, Dental, and Vision Coverage.
• 401(k) Retirement Savings Plans.
• 25% Employee Rental Discount at any GSC property.
• Paid Holidays, Paid Sick and Paid Vacation.
• Health Savings Account with Match.
• Maternity Leave.
• Employee and Dependent Care Assistance Programs.
• Short- and Long-Term Disability Insurance.
• Life, Critical Illness, Accident, and Cancer Insurance Plans
• Pet Insurance.
• Identity Theft Protection.
• Legal Resources.
  
  

A valid driver's license and proof of insurance required, along with a passing criminal background check and pre - employment drug testing.

GSC is proud to be an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at General Services Corporation (GSC) by 2x

Get notified about new Assistant to the Regional Manager jobs in Atlanta, GA.

Assistant Regional Operations Manager, Delta Sky Club

Full Time Assistant Manager - North Point Mall

Stone Mountain, GA $15.00-$17.00 1 day ago

Stone Mountain, GA $14.00-$16.00 7 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.