Administrative Assistant to Practice Manager – Surgical Office

PA Surgery Group LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Job summary

PA Surgery Group LLC in Center City, Philadelphia, seeks an Administrative Assistant to Practice Manager for a surgical office. In-office schedule is Monday–Friday with core hours, supporting the Practice Manager, organizing meetings, coordinating travel, and handling communications.

The role emphasizes discretion, strong organization, and professional interaction with patients and staff. Prior experience in medical administration is preferred.

Qualifications

• Proven experience as an administrative assistant, personal assistant, or in a similar role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong research abilities, demonstrating initiative and problem-solving skills.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality, especially concerning sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Comfortable working in a surgical office setting and interacting with patients.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Provide comprehensive administrative support to the Practice Manager, including managing correspondence, scheduling appointments, and organizing meetings.
• Conduct background research and present findings to assist in decision-making processes.
• Oversee and maintain office systems, including data management and filing.
• Handle incoming communications—calls, emails, and mail—efficiently, directing them appropriately.
• Assist Practice manager with organization and documentation of projects
• Coordinate travel arrangements, prepare expense reports, and manage office supplies inventory.
• Assist in planning and organizing events, meetings, and conferences as needed.

Skills

Organization

Time management

Research ability

Verbal/written communication

Discretion/confidentiality

MS Office

Patient interaction

Teamwork

Tools

MS Office

Job description

Job Title:Administrative Assistant to Practice Manager – Surgical Office

Location:Center City, Philadelphia

Schedule:Monday–Thursday, 8:00 AM–6:00 PM (In-Office)

Key Responsibilities:

• Provide comprehensive administrative support to the Practice Manager, including managing correspondence, scheduling appointments, and organizing meetings.
• Conduct background research and present findings to assist in decision-making processes.
• Oversee and maintain office systems, including data management and filing.
• Handle incoming communications—calls, emails, and mail—efficiently, directing them appropriately.
• Assist Practice manager with organization and documentation of projects
• Coordinate travel arrangements, prepare expense reports, and manage office supplies inventory.
• Assist in planning and organizing events, meetings, and conferences as needed.

Qualifications:

• Proven experience as an administrative assistant, personal assistant, or in a similar role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong research abilities, demonstrating initiative and problem-solving skills.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality, especially concerning sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Comfortable working in a surgical office setting and interacting with patients.
• Ability to work independently and collaboratively within a team.

Preferred Qualifications:

• Experience in a medical or healthcare administrative setting.
• Knowledge of medical terminology and electronic medical records (EMR) systems.