Administrative Assistant to Division Chief- Human Resource Services

Henry County Schools; McDonough, Northern (GA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Henry County Schools is seeking an Administrative Assistant to the Division Chief (AA-III) to perform a range of clerical, technical, and administrative duties for the Assigned Division. The role emphasizes confidentiality, calendar management, data entry, and document processing to support efficient operations.

The ideal candidate will have 3–5 years of clerical experience, solid Microsoft Office proficiency, and strong communication skills to interact with students, parents, staff, and the

Qualifications

• High School Diploma or state-approved equivalency (HSE).
• Three to five years of clerical experience or equivalent.
• Strong computer/technical skills: Microsoft Office, Outlook, Google Docs/Drive.
• Ability to work well with students, parents, staff, and community.
• High integrity, confidentiality, and professional reputation.
• Ability to comply with Georgia Professional Standards Code of Ethics for Educators.
• Regular attendance and reliable at work; able to be on-site.
• Physical ability to stand, walk, and sit for prolonged periods; lift up to 50 pounds.
• Excellent communication skills.

Responsibilities

• Independently plan and coordinate executive support functions for the Division Chief; protect confidentiality of HCS issues, stakeholder records, and District information.
• With minimum supervision, perform clerical, technical, and administrative duties including calendars, data entry, record keeping, and document processing; ensure compliance with financial and legal requirements; duties may vary by assignment.
• Support the relationship between HCS and the public by demonstrating courteous behavior when interacting with stakeholders, visitors, and District staff.
• Assist in preparing and maintaining the Division’s budget; create spreadsheets, monitor revenue and expenditures.
• Receive and respond to inquiries from the public; refer problems to the appropriate staff.
• Interact with various groups and individuals including supervisor, Superintendent, other District admins and staff, school admins, parents, and the public.
• Lead and support other clerical staff, as assigned.
• Perform scheduling, answering phones, and visitor assistance.
• Provide exceptional customer service daily and maintain professional practices.
• Perform other duties as assigned.

Skills

Clerical experience

Microsoft Office

Outlook

Google Docs/Drive

Confidentiality

Customer service

Education

High School Diploma or HSE

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

Position Title:

Administrative Assistant to the Division Chief (AA-III)

Division: Assigned Division

Reports To: Chief of Assigned Division

Salary Schedule: ADMIN3

Days Worked: 244 Days

FLSA Status: Non-Exempt

Perform a variety of complex clerical, technical, and administrative duties to maintain the effective and efficient operation of the Division.

Essential Duties:

• Independently plan and coordinate executive support functions for the Division Chief; protect the confidentiality of HCS issues, stakeholder records, and District information.
• With minimum supervision, perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and document processing; assure compliance with financial and legal requirements, and HCS policies and procedures;duties may vary according to job assignment.
• Support the relationship between HCS and the general public by demonstrating courteous and cooperative behavior when interacting with stakeholders, visitors, and District staff.
• Assist in preparing and maintaining the Division’s budget; create spreadsheets, monitor revenue and expenditures.
• Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
• Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.
• Lead and support other clerical staff, as assigned.
• Perform various clerical duties such as scheduling, answering phones, and assisting visitors.
• Provide exceptional customer service on a daily basis and maintain professional practices.
• Perform other duties as assigned.

Qualifications:

• High School Diploma or state-approved high school equivalency (HSE), required.
• Three (3) to five (5) years of clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities required.
• Exceptional computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive.
• Ability to work well with students, parents, staff, and the community.
• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
• Ability to be regularly, predictably, and reliably at work. Must be able to be present at the physical worksite.
• Ability to perform tasks involving prolonged periods of standing, walking, and sitting.
• Ability to perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.