Administrative Assistant to Director of Culinary-Carolina-Full Time

Pinehurst Resort; Pinehurst (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Pinehurst Resort is seeking an Administrative Assistant to the Executive Chef to provide administrative, operational, and analytical support for Culinary Operations. You will collaborate with culinary leadership and other departments to ensure effective communication and accurate reporting.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities. Responsibilities include labor and food cost reporting, onboarding new culinary staff, and contributing

Qualifications

• Associate degree preferred; equivalent experience considered.
• Minimum three to five years of administrative support experience, preferably within hospitality, food and beverage, culinary, or hotel operations.
• Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to the Executive Chef and Culinary Leadership Team.
• Manage calendars, schedules, meetings, and departmental communications.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Maintain organized filing systems and confidential personnel records.
• Coordinate onboarding activities for new culinary employees and leaders.
• Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
• Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.

Skills

Office software proficiency

Administrative support

Data analysis

Education

Associate degree preferred

Job description

Culture

Join a team that's been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment.

Culture

Join a team that's been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment.

Summary

The Administrative Assistant to the Executive Chef provides administrative, operational, and analytical support for Culinary Operations. This role partners with culinary leadership and other resort departments to ensure efficient communication, accurate reporting, and smooth daily operations. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities. Responsibilities include preparing labor and food cost reports, supporting onboarding and development of culinary leaders, and contributing to special projects and strategic initiatives through strong critical-thinking and problem-solving skills.

EDUCATION And/or EXPERIENCE

Associate degree preferred; equivalent experience considered. Minimum three to five years of administrative support experience, preferably within hospitality, food and beverage, culinary, or hotel operations. Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Essential Duties And Responsibilities

• Provide administrative support to the Executive Chef and Culinary Leadership Team.
• Manage calendars, schedules, meetings, and departmental communications.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Maintain organized filing systems and confidential personnel records.
• Coordinate onboarding activities for new culinary employees and leaders.
• Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
• Maintain and distribute Banquet Event Orders (BEOs) and operational updates.
• Process invoices, recipes, transfers, inventory documentation, and departmental records.
• Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.
• Utilize critical-thinking and problem-solving skills to identify trends, discrepancies, and opportunities for improvement.
• Compile weekly, monthly, and periodic reports for Culinary and Food & Beverage leadership.
• Support budgeting, forecasting, and cost-control initiatives.
• Lead or assist with special projects as assigned by the Executive Chef and Culinary Leadership Team.
• Develop recommendations based on data analysis to support informed business decisions and departmental goals.
• Key Competencies: Critical Thinking & Data Analysis; Organization & Planning; Communication & Collaboration; Confidentiality & Professionalism; Problem Solving & Decision Making; Leadership Support; Time Management; Adaptability & Flexibility; Customer Service Excellence; Attention to Detail.
• Process and maintain Eatec recipes, invoices, transfers, inventory documentation, and departmental records.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Pinehurst, LLC reserves the right to transfer any Employee from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis.