Administrative Assistant to Chief Information Officer - Payments

U.S. Bank National Association; Englewood (CO); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Healthcare

401(k) matching

Paid vacation

Sick leave

Parental leave

Life insurance

Disability insurance

Holiday pay

Adoption assistance

Job summary

U.S. Bank is seeking an Administrative Assistant to support the Chief Information Officer of Payments. The role focuses on calendar management, expense reporting, and travel coordination, acting as the right hand to an executive in a fast-paced environment.

Ideal candidates will bring 5+ years of admin experience, strong Microsoft Office skills, and the ability to manage multiple priorities while maintaining discretion and professionalism in a large financial institution.

Qualifications

• Ability to manage complex calendars and travel coordination.
• Expense reporting and cross-functional coordination experience.
• Strong written and verbal communication, presentations, meetings.

Responsibilities

• Manage complex calendars and scheduling.
• Prepare expense reports.
• Coordinate meetings and prepare presentations with cross-functional teams.
• Work on high-visibility projects, some highly technical.
• Program management responsibilities.

Skills

Organization & Planning

Communication

Proactive problem-solving

Interpersonal skills

Team coordination

Time management

Adaptability

Confidentiality

Customer service

Technical proficiency

High school diploma or equivalent

Bachelor’s degree preferred

Education

Bachelor’s degree preferred

High school diploma or equivalent

Tools

Teams

PowerPoint

Excel

Copilot

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

We have an exciting position open for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our Chief Information Officer of Payments.

The position requires a person who goes beyond traditional support and is ideal for someone who’s eager to contribute to high-impact, strategic work while excelling at the essentials like calendar management, expense reporting, and travel coordination. You’ll be the right hand to a dynamic executive, responsible for keeping them on track, anticipating needs, and proactively managing what’s ahead. Think of yourself as the engine behind their success: organized, energetic, and always a few steps ahead. If you bring enthusiasm and a spark to your work and love to thrive in a fast-paced environment plus find fulfillment in making things run smoothly, this could be the role for you. Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the demonstrated experience working closely across business lines within the organization.

Essential Functions

• Manage complex calendars/scheduling
• Take responsibility for expense reports
• Coordinate meetings, prepare presentations, interact with cross-functional teams and business lines
• Work on highly visible projects; expect some to be specifically aligned to data or highly technical in nature
• Program management

Required Skills

• Organization & Planning: Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities. Demonstrate self-motivation to anticipate potential issues, accurately assess and resolve problems before they escalated
• Communication Skills: Demonstrated strong verbal and written communication skills for interacting with team members, preparing presentations, coordinating meetings, and conveying information clearly and professionally
• Proactive Problem-Solving: Proven experience identifying issues, thinking critically, and finding effective solutions, especially when managing complex tasks or dealing with unexpected challenges
• Interpersonal Skills: Proven experience building and maintaining positive relationships with colleagues and cross-functional teams
• Administrative Assistant Team Coordination: Demonstrated experience working with administrative assistants across Technology, in the Payments space, to manage key team issues
• Time Management: Demonstrated experience managing multiple priorities, tasks, and deadlines
• Adaptability: Proven experience adapting to changing priorities and work environments, especially in a dynamic environment that involves working on various projects
• Confidentiality: Proven experience handling sensitive information with discretion and diplomacy
• Customer Service Orientation: Demonstrated focus on providing excellent service to internal and external stakeholders
• Technical Proficiency: Strong proficiency in Microsoft products (Teams, PowerPoint, Excel, Copilot), and other business tools. Demonstrated experience using technology platforms to solve problems, communicate, manage projects and adapt to new technologies
• High school diploma or equivalent, bachelor’s degree is preferred
• 5 or more years of experience in administrative and support staff activities; experience in Technology is preferred

Preferred Skills/Expertise

• Prepare PowerPoint presentations tailored to meeting agendas

Location Expectations

• This role requires working from a U.S. Bank location three (3) or more days per week.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $25.77 - $34.33

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.