Administrative Assistant Surgical Services

Trinity Health; City of Syracuse (NY); On-site; USD 26,000 - 32,000; Full time

Job summary

Trinity Health’s St. Joseph’s Health network is seeking a full-time administrative assistant/secretary. The role supports executive staff with a focus on confidentiality, prioritizing tasks and maintaining efficient office operations.

You will coordinate communications with medical and professional personnel, handle multiple duties, participate in ongoing training, and contribute to a compassionate, service-oriented workplace aligned with our mission.

Qualifications

• High school graduate or equivalent, business school or formal secretarial training preferred.
• Three years minimum experience in a secretarial setting.
• Participates in education conferences and in-services.
• Participates in orientation and continuing education.
• Updates and maintains knowledge and skills related to specific areas of expertise.

Responsibilities

• Assists in the completion of administrative tasks in addition to secretarial duties.
• Maintains a close working relationship with the management staff.
• Exercises decision making skills using personal judgement.
• Communicates with a large number of technical and professional personnel within the St. Joseph’s Network as well as the greater community.
• Can handle several situations simultaneously and prioritize accordingly.
• Gives evidence of a good command of business procedures.
• Maintains confidentiality. Must be self-directed.

Skills

Secretarial experience

Communication skills

Time management

Office software knowledge

Education

High school diploma or equivalent

Secretarial training / business school

Tools

PC software

Job description

Employment Type:Full timeShift:Day ShiftDescription:

POSITION SUMMARY:
Assists in the completion of administrative tasks in addition to secretarial duties. Maintains a close working relationship with the management staff. Exercises decision making skills using personal judgement and carries them out in a tactful manner. Communicates with a large number of technical and professional personnel within the St. Joseph’s Network as well as the greater
community. Is able to handle several situations simultaneously and prioritize accordingly. Gives evidence of a good command of business procedures. Must maintain confidentiality. Must be self-directed.

MISSION STATEMENT:
We, St Joseph's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.

VISION:
To be world-renowned for passionate patient care and outstanding clinical outcomes.

CORE VALUES:
In the spirit of good Stewardship, we heal by practicing: Compassion through our kindness, concern and genuine caring, Reverence in honoring the dignity of the human spirit, Excellence in expecting the best of ourselves and others; Integrity in being and speaking the truth.

RELATIONSHIP-BASED CAREGUIDING PRINCIPLES:
Caring and healing practices are found in relationships, communication and the hospital setting. Patients are actively involved in their care and experience a therapeutic relationship with the caregiver. Patient care is designed to meet patient and family needs while taking into account the unique needs of each patient. These values are consistent in practice and include patient advocacy, safety and education. Teamwork promotes clinical excellence and is rooted in effective communication, accountability and continuity of care and respect for
co-workers. Caring leaders create an environment in which caring relationships happen. These leaders emerge from all levels of the network helping to create a shared vision reflecting the mission, vision, and values of St. Joseph’s.

• High school graduate or equivalent, business school or formal secretarial training preferred.

• Three years minimum experience in a secretarial setting.

• Participates in education conferences and in-services.

• Participates in orientation and continuing education.

• Updates and maintains knowledge and skills related to specific areas of

• expertise.

SPECIAL EQUIPMENT, SKILLS OR OTHER REQUIREMENTS:
PC and appropriate software knowledge. Knowledge of office equipment and supplies. A solid understanding of department related terminology. Effective communication skills both oral and written as well as good interpersonal, motivational and strong organizational skills including time management required. Customer service orientation.

Pay Range: $18.50 - $22.80

Pay is based on experience, skills, and education. Exempt positions un

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.