Administrative Assistant, Support Lead

RXinsider LTD.; Lincolnshire (IL); Hybrid; USD 94,214,064 - 141,350,025; Full time

Benefits offered by this job

Hybrid work

Focus Fridays

Well-being day

Job summary

Zebra Technologies in Lincolnshire, IL is seeking an Administrative Assistant, Support Lead to provide administrative and clerical support to Vice Presidents. This role involves arranging complex travel, scheduling meetings, collecting data, preparing reports, and maintaining confidentiality.

The position is onsite in Lincolnshire with a hybrid arrangement (minimum of 3 days in the office per week). The ideal candidate will have 4+ years of administrative experience, strong computer skills, and

Qualifications

• HS diploma or GED required.
• 4+ years of administrative or service-related experience.
• Intermediate to advanced computer skills required.

Responsibilities

• Coordinates meetings by managing complex calendars and potential conflicts.
• Arranges and coordinates complex travel reservations and itineraries.
• Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors.
• Assembles materials for meetings.
• Collects data from a variety of sources and prepares a variety of reports involving judgment and analysis.
• Maintains high level of confidentiality.
• Identifies areas for improvement and implements improvements of work processes.
• Displays judgment, initiative and political sensitivity.

Skills

Administrative experience

Excellent communication

Confidentiality

Calendar management

Data collection & reporting

Education

HS diploma or GED

Tools

Word processing

Spreadsheet

Database

Graphic/Presentation software

Job description

Overview

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally.

Come make an impact every day at Zebra.

What We’re Looking For

As a Administrative Assistant, Support Lead you will provide administrative and clerical support typically to Vice Presidents. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing reports involving judgment and analysis, and maintaining a high level of confidentiality.

• Role is required to be onsite in Lincolnshire, IL office (Hybrid- Minimum of 3 days in the office per week).

Essential Duties And Responsibilities

• Coordinates meetings by managing complex calendars and potential conflicts
• Arranges and coordinates complex travel reservations and itineraries
• Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
• Assembles materials for meetings
• Collects data from a variety of sources and prepares a variety of reports involving judgment and analysis
• Maintains high level of confidentiality
• Identifies areas for improvement and recognizes, initiates and implements improvements of work processes
• Displays considerable judgment, initiative and political sensitivity

Required Qualifications

• HS diploma or GED required.
• 4+ years of experience
• Administrative or Service related experience
• Intermediate to Advanced computer skills required

Preferred Qualifications

• Experience working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages.
• Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
• Excellent written and oral communication skills.
• Solid critical thinking and questioning skills.
• Experienced team builder, great at collaboration and managing resources; proven interpersonal skills.
• Role is required to be onsite in Lincolnshire, IL office (Hybrid- Minimum of 3 days in the office per week).

Equal Opportunity Employer

Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability and protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at [e-mail].

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at [e-mail] .

Know Your Rights

https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

Conozca Sus Derechos

https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf

Pay Range

$32.88 - $49.33 Hourly

Incentive Compensation

In addition to base pay, Zebra offers this role the opportunity to earn a performance-based annual cash incentive, at a target equal to 5% of base pay, in accordance with the terms of the applicable incentive plan.

Zebra Total Rewards

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

Salary offered will vary depending on your location, job-related skills, knowledge, and experience.

Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards.

Benefits

We understand the importance of work-life balance and wellbeing, which is why we offer flexibility for our teams including: hybrid work, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day to promote revitalization and success.

AI Technology Statement

Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy.