Administrative Assistant, Student Services and Human Resources (10183)

Bastrop ISD; Bastrop (TX); On-site; USD 26,000 - 40,000; Full time

Job summary

Bastrop ISD is seeking an Administrative Assistant for Student Services and Human Resources to support department staff and leadership. Under supervision, you will handle clerical tasks, data entry, and basic accounting duties to ensure smooth office operations in the district service center in Bastrop, Texas.

The position requires a high school diploma or GED, three years of secretarial experience, and strong organization, communication, and multitasking abilities.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing and file maintenance.
• Ability to prioritize workflow to address multiple needs of supervisors and departments.
• Ability to multi-task numerous complex administrative activities.
• Basic math skills.
• Effective communication and interpersonal skills.
• Three (3) years of secretarial experience, preferably in a public education environment.

Responsibilities

• Prepare correspondence, forms, manuals, reports, presentations, and other documents for department heads and staff.
• Compile, maintain, and file reports, records, and documents as required.
• Perform routine bookkeeping tasks, including simple arithmetic operations.
• Prepare purchase orders and payment authorizations; process department purchase orders.
• Order and maintain inventory of office supplies and program equipment.
• Answer and respond to calls, take messages, and route to staff.
• Maintain a schedule of appointments and arrange travel for department staff.
• Schedule and set up department activities, prepare materials, and arrange equipment.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Databases

Prioritization

Multitasking

Basic math

Communication

Education

High school diploma or GED

Job description

Administrative Assistant, Student Services and Human Resources (10183)

Bastrop Independent School District Service Center - Bastrop, Texas Open in Google Maps

Job Details

Job ID: 5897781

Application Deadline: Posted until filled

Posted: Aug 21, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB DESCRIPTION

Job Title

Administrative Assistant,

Student Services & Human Resources

Evaluation Type

Paraprofessional

Department

Student Services & Human Resources

Pay Grade

P6

FLSA

Non-Exempt

Date Revised

July 2025

Supervisor

Director of Student Services & Director of Human Resources

BASIC FUNCTION & RESPONSIBILITY: Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director(s) or department head(s) and other staff members.

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills/Abilities:

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor(s) or the department(s)
• Ability to multi-task numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills

Experience:

• Three (3) years of secretarial experience, preferably in a public education environment

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Records, Reports, and Correspondence:

• Prepare correspondence, forms, manuals, reports, presentations, and other documents for the department head(s) and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.

Accounting:

• Perform routine bookkeeping tasks, including simple arithmetic operations, for the designated administrator(s).
• Prepare purchase orders and payment authorizations.
• Prepare and process department(s) purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.

Other:

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

SUPERVISION EXERCISED: None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional districtwide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-TimeSalary: $19.27 to $28.68 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 906 Farm St.
• Bastrop
• Texas, Texas 78602
• Phone: [phone]
• Email: [e-mail]