Administrative Assistant Student Affairs

Rocky Vista University College of Osteopathic Medicine; Englewood (CO); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

2 weeks paid vacation

12 sick days

13 1/2 paid holidays

401(K) match up to 7%

Job summary

Rocky Vista University in Englewood, CO is seeking an Administrative Assistant Student Affairs (Temporary) to support the Student Affairs team. The role involves answering inquiries, scheduling, processing paperwork, and assisting with events.

The position emphasizes in-office work with hybrid flexibility for eligible roles. Requirements include a high school diploma and at least two years of clerical experience; a bachelor’s degree is preferred and a background check will be conducted.

Qualifications

• High School Diploma or equivalent.
• At least two years of clerical/office experience.
• Demonstrate strong organizational and communication skills.
• Proficiency with MS Office suite and Google workspace.
• Ability to handle confidential material with attention to detail.
• Ability to multi-task and meet deadlines.

Responsibilities

• Schedule appointments for student affairs staff and directors.
• Act as front counter receptionist and respond to student queries.
• Process routine paperwork for Student Affairs staff.
• Support Navigate team and Navigate usage.
• Track budget expenses and reconcile with the budget.
• Assist team with projects, events, and meetings.
• Take minutes and document them in Navigate.
• Order supplies and update bulletin boards and TV monitor.
• Assist Director of Student Life with events.

Skills

Organizational skills

Communication skills

Data entry

Confidentiality

Multi-tasking

Time management

Teamwork

Deadline-oriented

Education

High School Diploma or equivalent

Two years of clerical/office experience

Bachelor's Degree

Experience in academic environment

Experience in student affairs

Tools

Windows OS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Google Sheets

Google Docs

Google Presentations

Job description

Location, Job Title, Benefits

Rocky Vista University in Englewood, CO has an opening for a

Administrative Assistant Student Affairs (Temporary)

Deadline: Applications accepted until position filled; priority given to applicants received by Monday, 10/12/2026

SALARY:

$20.00 - $22.75 per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

RVU is proud to be an equal opportunity employer.Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Primary Purpose

Provide administrative assistance for the Student Affairs team.

Essential Job Functions

• Schedule appointments for student affairs staff, including the Associate Dean, Mental Health Director, Director of Student Life, Educational Learning Specialist, and Career and Professional Development Counselors.
• Act as front counter receptionist, including responding to student queries, answering phones, and monitoring the student affairs e-mail address.
• Process routine paperwork for Student Affairs staff, including event forms, purchasing requisitions, reimbursement requests, travel authorizations, etc.
• Serve on Navigate team and help with Navigate support.
• Assist the Associate Dean in tracking budget expenses and reconciling with the overall budget.
• Assist all team members in the completion of projects, tasks, events, etc.
• Schedule meetings and events for the Office of Student Affairs.
• Take meeting minutes at meetings scheduled by the Office of Student Affairs and document them in Navigate.
• Provide administrative assistance with ordering supplies and other administrative duties, such as regularly updating the Student Affairs bulletin board and the TV monitor.
• Assist the Director of Student Life with special events.
• Other duties as assigned by supervisor or his/her designee.

Marginal Job Functions

• Provide cross-coverage for administrative tasks for the Office of Student Affairs.

Required Knowledge, Skills, and Abilities

• Outstanding organizational and communication skills.
• Demonstrate intermediate skill level or higher data entry knowledge and computer skills including Windows, Microsoft Word, Excel, PowerPoint, and Outlook.
• Proficiency in such web-based programs as Google Sheets, Docs, Presentations.
• Type 60 wpm.
• Ability to work with a high level of confidential material with attention to detail.
• Ability to multi-task and problem solve innovatively.
• Ability to work effectively in a team‑based environment.
• Demonstrate effective time management skills and ability to meet deadlines.

Minimum Qualifications

• High School Diploma or equivalent.
• At least two (2) years of previous clerical/office experience.

Preferred Qualifications

• Bachelor's Degree from an accredited institution.
• Professional background in academic environment.
• Experience in organizing or supporting student affairs.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

• Ability to orally communicate effectively with others;

• Ability to communicate effectively in writing, using the English language;

• Ability to work cooperatively with colleagues and supervisory staffs at all levels;

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;

• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;

• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

[e-mail]