Administrative Assistant - Staffing - Western Carolina University

Aramark; Cullowhee (NC); On-site; USD 32,000 - 52,000; Full time

Job summary

Aramark in Cullowhee, NC is seeking an Office Coordinator II to support management with administrative tasks including ordering, data entry, and filing. You will interact with customers, visitors, and employees in a professional manner.

Based at Western Carolina University, the role involves managing the recruiting lifecycle, coordinating high-volume New Hire Orientation, assisting with onboarding logistics, and supporting job fairs. Strong MS Office skills and attention to detail are essential.

Qualifications

• Experience handling office tasks requiring good judgment.
• Ability to follow policies and operate with minimal supervision.
• Excellent verbal and written communication.
• Capability to plan own work and coordinate with others.
• Proficient with Microsoft Office applications.
• Basic accounting skills are required.

Responsibilities

• Recruiting: Manage full recruiting lifecycle from MWL through hire, including Indeed recruiting, MWL tracking, candidate outreach and communication templates, applicant screening, interview coordination, candidate follow-up, and pre-hire processing.
• Mass NHO Support: Coordinate and support high-volume New Hire Orientation activities to ensure new employees have a smooth onboarding experience.
• NHO Facilitation: Serve as an NHO support facilitator by assisting with orientation logistics, new-hire paperwork, communication, and onboarding needs.
• Job Fairs: Support and participate in recruiting events and job fairs, including candidate engagement, applicant follow-up, and movement of prospective employees into the recruiting pipeline.
• Parking Process: Coordinate parking-related processes for employees and new hires, including the completion, collection, organization, and processing of required paper forms.

Skills

Logical thinking

Decision making

Clear communication

Self management

Planning work

Attention to detail

Accounting basics

Tools

Microsoft Office

Job description

Administrative Assistant - Staffing - Western Carolina University

Requisition #: 688193 Location: Cullowhee, NC, US Career Area: Administration Information at a Glance

Job Description

The Office Coordinator II is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Office Coordinator II will be required to interact with customers, visitors, and employees in a professional and pleasant manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.

Job Responsibilities

• Recruiting: Manage the full recruiting lifecycle from MWL (Manpower Weekly List) through hire, including Indeed recruiting, MWL tracking, candidate outreach and communication templates, applicant screening, interview coordination, candidate follow-up, and pre-hire processing. Maintain accurate recruiting records and help move qualified candidates efficiently through each stage of the hiring process.
• Mass NHO Support: Coordinate and support high-volume New Hire Orientation activities to ensure new employees have a smooth and organized onboarding experience.
• NHO Facilitation: Serve as an NHO support facilitator by assisting with orientation logistics, new-hire paperwork, communication, and onboarding needs.
• Job Fairs: Support and participate in recruiting events and job fairs, including candidate engagement, applicant follow-up, and movement of prospective employees into the recruiting pipeline.
• Parking Process: Coordinate parking-related processes for employees and new hires, including the completion, collection, organization, and processing of required paper forms.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Use logical thinking to perform a variety of office tasks that require special skills and knowledge
• Make decisions based on company policy and good judgment
• Follow instructions without close supervision
• Speak and write clearly and accurately
• Plan your own work and sometimes the work of others
• Proficient with all Microsoft Applications
• Requires basic accounting skills.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .