Administrative Assistant Sr II

ObjectWin Technology; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant Sr II to support the management of administrative functions within the department. This role involves scheduling surgeries, organizing departmental activities, and ensuring that all administrative tasks are handled efficiently. Ideal candidates will have a high school diploma and four years of related experience, particularly with surgery scheduling in Epic. This position offers an opportunity to contribute to a dynamic team while honing your organizational and administrative skills in a supportive environment. If you are passionate about providing exceptional administrative support, this role is perfect for you.

Qualifications

• High school graduate with 4 years of related experience required.
• Experience with surgery scheduling in Epic is essential.

Responsibilities

• Assist with management of administrative functions in the department.
• Schedule meetings, travel, and conferences for department members.
• Prepare and maintain records, reports, and budget information.

Skills

Surgery Scheduling

Administrative Skills

Budget Monitoring

Organizational Skills

Confidentiality Management

Education

High School Diploma

Tools

Epic

Office Equipment

Job description

Title: Administrative Assistant Sr II

Location: Dallas, TX 75390

Type: 03 Months Contract

Job Description

Candidate must have experience with surgery scheduling in Epic.

SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

ESSENTIAL FUNCTIONS:

1. Provides moderately complex administrative skills for a department.
2. Prepares, maintains and posts records, reports and budget information.
3. Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
4. Selects office vendors and monitors purchasing processes.
5. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
6. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
7. Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
8. Organizes office procedures to ensure effective operation.
9. Acts as department liaison with other departments and agencies.
10. Processes all personnel and purchasing transactions following institutional policies and procedures.
11. Determines work priorities and monitors progress toward work deadlines.
12. Ensures document retention processes are followed using established guidelines.
13. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION/EXPERIENCE

• High school graduate and four (4) years related work experience are required.

KNOWLEDGE, SKILLS, & ABILITIES

• Work requires knowledge of computers, office equipment, and other administrative tasks.

• Work requires ability to monitor and maintain budget.

• Work requires ability to plan and organize work in logical and efficient manner.

• Work requires ability to ensure adherence to all policies and procedures of university, such as salary guidelines, accounting regulations, and internal controls policy.

• Work requires ability to work with confidential information on a daily basis.

*Testing may be required.