Sr Administrative Assistant II, Neonatal %26 Perinatal

UT Southwestern Medical Center; Dallas (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a world-renowned medical and research center dedicated to innovation and teamwork. As a Senior Administrative Assistant II, you will provide vital operational support to the Pediatrics division, ensuring efficient administrative functions. Your role will involve managing calendars, coordinating travel, and assisting in presentations, all while contributing to a culture of professionalism and collaboration. With a commitment to employee growth and a competitive benefits package, this position offers a rewarding career path in a supportive environment. Be part of a team that values excellence and compassion in healthcare.

Benefits

PPO medical plan

100% coverage for preventive healthcare

Paid Time Off

Retirement Programs

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness

Qualifications

• 4 years of related work experience required.
• High School Graduate; higher education may substitute.

Responsibilities

• Provides administrative support and manages schedules.
• Organizes meetings, travel, and department activities.
• Maintains records and prepares reports as needed.

Skills

Administrative Skills

Calendar Management

Communication Skills

Organizational Skills

Education

High School Graduate

Higher Education (considered)

Job description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Department of Pediatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. This position will work closely with the Division's Lead Administrator to ensure the administrative operations within the division are efficient and met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operational support to the division's faculty members, medical directors, and research personnel. This includes calendar management, coordinating travel and processing expenses, supply orders, assisting in preparing presentations including hosting virtual and in-person conferences/meetings, serving as the division time editor, managing faculty clinical schedules, and other duties as assigned.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Graduate and may consider higher education completed in lieu of minimum requirements.

• Experience
  4 years Related work experience

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.