Administrative Assistant, Sr.

Wiraa; United States; Presencial; USD 65.000 - 80.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive salary

Professional development

Diversity and inclusion

Equity-focused environment

Resumo da vaga

Los Medanos College is seeking a Senior Administrative Assistant to support a Vice President or senior executives. The role involves managing complex administrative tasks, coordinating workflows, and serving as a liaison with students, staff, and campus officials.

The successful candidate will handle confidential matters, prepare detailed reports, maintain records, and guide staff on policies and procedures while ensuring efficient office operations and informed decision-making.

Qualificações

• Associate degree from an accredited college or equivalent.
• Four (4) years of experience performing broad and increasingly responsible clerical and administrative duties.
• Proficiency with modern office procedures, practices, and technology, including Microsoft Office Suite.
• Strong command of English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to keyboard with accuracy and perform complex clerical work efficiently.
• Demonstrated ability to meet multiple deadlines without immediate supervision.
• Ability to interpret and communicate institutional policies and procedures using sound judgement.
• Excellent oral and written communication skills.
• Skill in establishing and maintaining cooperative work relationships with diverse individuals.
• Demonstrated sensitivity and respect for diversity in academic, socio-economic, cultural, and other backgrounds.

Responsabilidades

• Provide comprehensive administrative support to a Vice President or senior executive, managing technical and administrative duties.
• Act as liaison between the executive and students, staff, public, and campus officials.
• Exercise discretion and sound judgement in handling sensitive and complex matters.
• Assist with meeting reporting requirements and functional responsibilities of the executive office.
• Coordinate complex workflows and office operations within the assigned department or programme.
• Maintain and update department web pages and online resources.
• Support development and implementation of departmental goals, objectives, and work plans.
• Provide guidance to staff, students and public regarding departmental processes and policies.
• Plan, schedule and supervise department activities, resolving complex questions related to policies and procedures.
• Participate in budget preparation and administration, including cost estimates and fiscal record verification.
• Maintain a variety of files and records such as payroll, budgets, staff leave, and schedules.
• Classify, reconcile, interpret, consolidate and summarise documents and information for departmental use.
• Maintain databases and records for students and employees, including transcripts and advisory reports.
• Research and prepare complex reports and statistical analyses from multiple data sources.
• Prepare and proofread various documents including course proposals, confidential memoranda, and reports.
• Operate office equipment such as photocopiers, calculators and computers.
• Notify students and post information regarding cancelled classes as needed.
• Manage service requisitions, prioritising and dispatching requests appropriately.
• Serve as Secretary to committees by preparing agendas, scheduling meetings and recording minutes.
• Perform related duties as assigned to support executive office functions.

Conhecimentos

Administrative support

MS Office

Oral & written communication

Time management

Discretion

Formação

Associate degree

Ferramentas

Microsoft Office Suite

Descrição da vaga

About The Company

Los Medanos College is a diverse, student-centred institution dedicated to fostering equity, inclusion, and student success. As part of a dynamic educational community, the college values contributions that support the growth and development of its students and staff. The institution embraces a culture of collaboration and continuous improvement, encouraging professionals from various backgrounds to bring their skills to a vibrant academic environment where their efforts have meaningful impact.

About The Company

Los Medanos College is a diverse, student-centred institution dedicated to fostering equity, inclusion, and student success. As part of a dynamic educational community, the college values contributions that support the growth and development of its students and staff. The institution embraces a culture of collaboration and continuous improvement, encouraging professionals from various backgrounds to bring their skills to a vibrant academic environment where their efforts have meaningful impact.

About The Role

The Senior Administrative Assistant position at Los Medanos College plays a critical role in supporting a Vice President or other senior executive managers by managing a wide array of complex administrative and secretarial duties. This role demands a high level of discretion, judgement, and initiative as it involves departmental coordination and responsibilities with substantial district-wide impact. The successful candidate will relieve the executive of technical and administrative tasks, serve as a liaison between the executive and various stakeholders, and assist in planning, coordinating, and executing departmental objectives and activities.

This position requires the ability to independently manage complex workflows, prepare detailed reports, maintain departmental records, and provide guidance on policies and procedures. The Senior Administrative Assistant must be adept at handling sensitive matters with professionalism and tact while ensuring efficient office operations and supporting executive decision-making processes.

Qualifications

• Possession of an Associate degree from an accredited college or equivalent.
• Four (4) years of experience performing broad and increasingly responsible clerical and administrative duties.
• Proficiency with modern office procedures, practices, and technology, including Microsoft Office Suite.
• Strong command of English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to keyboard with accuracy and perform complex clerical work efficiently.
• Demonstrated ability to meet multiple deadlines without immediate supervision.
• Ability to interpret and communicate institutional policies and procedures using sound judgement.
• Excellent oral and written communication skills.
• Skill in establishing and maintaining cooperative work relationships with diverse individuals.
• Demonstrated sensitivity and respect for diversity in academic, socio-economic, cultural, and other backgrounds.

Desirable Qualifications

• Proven ability to independently manage high-volume, complex administrative operations for senior leadership.
• Experience interacting effectively and respectfully with diverse populations, applying an equity-minded approach.
• Strong analytical skills to gather, synthesize, and present information clearly and accurately to support executive decisions.

Responsibilities

• Provide comprehensive administrative support to a Vice President or senior executive, managing technical and administrative duties.
• Act as liaison between the executive and students, staff, public, and campus officials.
• Exercise discretion and sound judgement in handling sensitive and complex matters.
• Assist with meeting reporting requirements and functional responsibilities of the executive office.
• Coordinate complex workflows and office operations within the assigned department or programme.
• Maintain and update department web pages and online resources.
• Support development and implementation of departmental goals, objectives, and work plans.
• Provide guidance to staff, students and public regarding departmental processes and policies.
• Plan, schedule and supervise department activities, resolving complex questions related to policies and procedures.
• Participate in budget preparation and administration, including cost estimates and fiscal record verification.
• Maintain a variety of files and records such as payroll, budgets, staff leave, and schedules.
• Classify, reconcile, interpret, consolidate and summarise documents and information for departmental use.
• Maintain databases and records for students and employees, including transcripts and advisory reports.
• Research and prepare complex reports and statistical analyses from multiple data sources.
• Prepare and proofread various documents including course proposals, confidential memoranda, and reports.
• Operate office equipment such as photocopiers, calculators and computers.
• Notify students and post information regarding cancelled classes as needed.
• Manage service requisitions, prioritising and dispatching requests appropriately.
• Serve as Secretary to committees by preparing agendas, scheduling meetings and recording minutes.
• Perform related duties as assigned to support executive office functions.

Benefits

• Competitive yearly salary ranging from $65,424 (Step 1) to $79,704 (Step 5), with step increases annually based on experience and eligibility.
• Opportunities for professional growth and development within a supportive academic environment.
• Engagement in a diverse and inclusive community committed to equity and student success.
• Exposure to complex administrative operations in a higher education setting.
• Ability to make meaningful contributions to the institution’s mission and goals.

Equal Opportunity
Los Medanos College is an equal opportunity employer committed to creating an inclusive environment for all employees and applicants. We value diversity and do not discriminate based on race, ethnicity, gender identity, sexual orientation, age, disability, religion or any other protected status. We encourage qualified candidates from all backgrounds to apply and contribute to our mission of fostering equity, inclusion, and student success.