Administrative Assistant - Spencer County

Seven Counties Services; Kentucky; On-site; USD 32,000 - 40,000; Full time

Job summary

Seven Counties Services is seeking an Administrative Assistant for front office reception in Taylorsville, KY. The role reports to the site administration and requires handling visitors, calls, and data entry with attention to detail.

The position demands 3–4 years of clerical experience, strong communication skills, and advanced MS Office proficiency. A high school diploma or GED is required, with business school exposure preferred. On-site employment with standard full-time hours.

Qualifications

• High School diploma or GED required.
• Up to 18 months of business school preferred.
• 3–4 years of office/clerical experience.
• Advanced knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

Responsibilities

• Greet clients and visitors at front desk and manage multi-line switchboard.
• Take and relay messages, check in clients, and collect/payment where applicable.
• Enter client data into electronic systems and maintain program records.
• Prepare and file correspondence, reports, and meeting minutes.
• Coordinate deposits, reconcile cash drawers, and handle office deposits and banking tasks.
• Order office supplies and manage inventory; coordinate IT tasks as needed.
• Liaise with facilities for work orders and site needs.
• Provide general administrative support to staff and teams.

Skills

Front desk experience

Communication skills

Clerical tasks

Education

High School diploma or GED

18 months business school

Tools

Microsoft Office Suite

Job description

## Administrative Assistant - Front Office ReceptionApplyremote type: Onsitelocations: Taylorsville, Kentuckytime type: Full timeposted on: Posted Yesterdayjob requisition id: JR-012161**Job Description:**ESSENTIAL JOB FUNCTIONS1. Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone.2. Enters various client data in electronic information system (e. g., client demographics, client eligibility information, service corrections) and enters other program-specific data (e. g., grants) in various databases.3. May provide medical records-related support to the Health Information Management staff, as needed.4. Files and maintains variety of correspondence, records, reports, and other documents, related to site’s operations.5. Performs variety of administrative functions, including typing from various sources; data entry as requested by supervisor, generating requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.6. Runs miscellaneous monthly/quarterly reports; assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies; takes action, as needed, on results of reports; as needed, coordinates work site’s IT functions.7. Participates in daily deposit process, including daily deposit reconciliation.8. Monitors work site’s inventory of office supplies and orders supplies, as needed.9. Calling in prescriptions to pharmacy, coordinating lab appointments, and processing lab results.10. May act as liaison with SCS’s Properties department, as needed, performing such tasks as submitting work orders and communicating with Properties staff regarding site needs.EDUCATION· High School or GED required.· Completion of up to 18 months’ business school, beyond high school preferred.EXPERIENCE· Three to four years’ experience working in office setting and performing various clerical or administrative tasks.· Advanced knowledge of Microsoft Office Suite.· Strong oral and written communication skills.PHYSICAL DEMANDS· Position has no unusual physical demands; individual has discretion about walking, standing, etc.· Position requires lifting up to 10 pounds.· Position may occasionally require walking or standing, stooping, or bending.· Occasional exposure to office chemicals or continual use of a video display terminal.**Time Type:**Full time### About Us**Seven Counties is the provider of choice for mental and behavior health services in and around the Louisville Metro.**Over 1,400 employees work in 25+ locations throughout Bullitt, Henry, Jefferson, Oldham, Shelby, Spencer and Trimble counties; making sure that the 31,000 people we serve annually have the best chance of living their best lives.**At Seven Counties, we give our staff the opportunity to do what they do best with continued training, effective mentoring and competitive salaries and benefits.****In an effort to protect our employees, clients and community, we require the COVID and Influenza vaccinations for all employees.**