Administrative Assistant - SNU

Northside Center for Child Development; New York (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

Northside Center for Child Development is seeking an Administrative Assistant for the Family Connections office in New York City. This role provides essential administrative and clerical support to ensure accurate case documentation, organized records, and smooth daily operations.

You will manage client charts, intake materials, scheduling, data entry, and office supplies, while maintaining confidentiality and collaborating with a diverse team. Part-time, 10:00 AM–1:30 PM, weekdays.

Qualifications

• High School Diploma required. An Associate's degree is preferred.
• Proficiency in Microsoft Office applications is expected.
• Typing speed of 50 words per minute and strong writing skills are important.
• Detail-oriented with high accuracy and ability to handle confidential information.

Responsibilities

• Maintain accurate and confidential client records by filing, scanning, and uploading case documents.
• Create, organize, and update client charts and case records in compliance with agency, funder, and regulatory requirements.
• Track and maintain staff timekeeping documentation for nonprofit reporting.
• Prepare and organize case records for program reviews, audits, and funder monitoring.
• Assemble and distribute client intake packets to support timely service delivery.
• Order, track, and maintain inventory of office, program, and client-related supplies.
• Perform light typing and data entry to support case management and administrative functions.
• Coordinate scheduling and maintain calendars to support staff, clients, and program operations.

Skills

Microsoft Office

Typing 50 wpm

Strong writing

Detail-oriented

Education

High School Diploma

Associate's Degree preferred

Job description

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OBJECTIVES:

Reporting to the Director of Programs – Family Connections, the Staff, Programs - Administrative Assistant is responsible for providing efficient administrative and clerical support to ensure accurate case documentation, organized records, and the smooth daily operations of the Family Connections office. By supporting staff through document management, scheduling coordination and data entry the Administrative Assistant supports Northside’s mission and the overall success of the Family Connections programs.

• Maintain accurate and confidential client records by filing, scanning, and uploading case documents to cloud-based systems.
• Create, organize, and update client charts and case records in compliance with agency, funder, and regulatory requirements.
• Track and maintain staff timekeeping documentation as required for nonprofit reporting and funding purposes.
• Prepare and organize case records for program reviews, audits, and funder monitoring.
• Assemble and distribute client intake packets to support timely and efficient service delivery.
• Order, track, and maintain inventory of office, program, and client-related supplies.
• Perform light typing and data entry to support case management and administrative functions.
• Coordinate scheduling and maintain calendars to support staff, clients, and program operations.

SPECIFIC SKILLS:

• Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Publisher
• Typing speed of 50 words per minute.
• Strong writing and organizational abilities.
• Detail-oriented with a high level of accuracy.
• Ability to quickly learn and adapt to new software systems.

CORE COMPETENCIES:

• Commitment to working in a mission-driven organization.
• Demonstrated personal ethics and values.
• Cross-team collaboration and cooperation
• Team player who works well with a diverse group of people

QUALIFICATIONS:

• High School Diploma required, Associates Degree preferred.
• Reliable and dependable with the ability to manage tasks independently.
• Pleasant, professional, and friendly demeanor.
• Comfortable working both independently and as part of a collaborative team.

COMPENSATION AND BENEFITS:

Salary commensurate with experience. $22.00 -$28.00 per hour.

Part Time (M – F, 10:00 AM – 1:30 PM)

ABOUT NORTHSIDE

Northside Center for Child Development serves more than 5,500 children and families across New York City each year through high-quality, outcome-driven behavioral health, early childhood education, and enrichment services. With over $34 million in annual funding, Northside provides the comprehensive support children and families need to overcome adversity, build resilience, and pursue their dreams.

Founded in 1946 in Harlem, Northside has been a cornerstone of the community for eight decades, leading the way in integrating education and mental health to support children’s development. Several of Northside’s innovative programs were the first of their kind in Harlem, setting standards of care that continue to influence social service agencies throughout the United States today.

Northside’s founders, Drs. Kenneth B. and Mamie Phipps Clark, were renowned, pioneering psychologists whose groundbreaking research was instrumental in the 1954 Brown v. Board of Education landmark Supreme Court decision that declared school segregation unconstitutional. Their belief in the worth, dignity, and potential of every child continues to guide Northside’s mission and inspire its work today. Northside is driven by its vision and principle, “Each Child…First Chance.”