Administrative Assistant - SNU

Northside Center; New York (NY); On-site; USD 30,307 - 38,572; Part time

Job summary

Northside Center in New York is seeking a part-time Administrative Assistant for the Family Connections program. The role involves maintaining accurate client records, supporting case management through document organization, and coordinating scheduling for staff and clients. Candidates should have a High School Diploma, with an Associates Degree preferred, and a strong proficiency in Microsoft Office. Compensation is $22.00 - $28.00 per hour, with work hours from Monday to Friday, 10:00 AM to 1:30 PM.

Qualifications

• Reliable and dependable with the ability to manage tasks independently.
• Pleasant, professional, and friendly demeanor.
• Comfortable working both independently and as part of a collaborative team.

Responsibilities

• Maintain accurate and confidential client records.
• Create, organize, and update client charts and case records.
• Track and maintain staff timekeeping documentation.
• Prepare and organize case records for program reviews.
• Assemble and distribute client intake packets.
• Order, track, and maintain inventory of supplies.
• Perform light typing and data entry.
• Coordinate scheduling and maintain calendars.

Skills

Proficiency in Microsoft Office

Typing speed of 50 words per minute

Strong writing and organizational abilities

Detail-oriented

Education

High School Diploma

Associates Degree preferred

Job description

Career Opportunities with Northside Center for Child Development

Careers At Northside Center for Child Development

OBJECTIVES

Reporting to the Director of Programs - Family Connections, the Staff, Programs - Administrative Assistant is responsible for providing efficient administrative and clerical support to ensure accurate case documentation, organized records, and the smooth daily operations of the Family Connections office. By supporting staff through document management, scheduling coordination and data entry the Administrative Assistant supports Northside's mission and the overall success of the Family Connections programs.

DUTIES AND RESPONSIBILITIES

• Maintain accurate and confidential client records by filing, scanning, and uploading case documents to cloud-based systems.
• Create, organize, and update client charts and case records in compliance with agency, funder, and regulatory requirements.
• Track and maintain staff timekeeping documentation as required for nonprofit reporting and funding purposes.
• Prepare and organize case records for program reviews, audits, and funder monitoring.
• Assemble and distribute client intake packets to support timely and efficient service delivery.
• Order, track, and maintain inventory of office, program, and client-related supplies.
• Perform light typing and data entry to support case management and administrative functions.
• Coordinate scheduling and maintain calendars to support staff, clients, and program operations.

SPECIFIC SKILLS

• Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Publisher
• Typing speed of 50 words per minute.
• Strong writing and organizational abilities.
• Detail-oriented with a high level of accuracy.
• Ability to quickly learn and adapt to new software systems.

CORE COMPETENCIES

• Commitment to working in a mission-driven organization.
• Demonstrated personal ethics and values.
• Cross-team collaboration and cooperation
• Team player who works well with a diverse group of people

QUALIFICATIONS

• High School Diploma required, Associates Degree preferred.
• Reliable and dependable with the ability to manage tasks independently.
• Pleasant, professional, and friendly demeanor.
• Comfortable working both independently and as part of a collaborative team.

COMPENSATION AND BENEFITS

Salary commensurate with experience. $22.00 -$28.00 per hour.

Part Time (M - F, 10:00 AM - 1:30 PM)