Administrative Assistant - Sheriff’s Office

anokacounty; Andover (MN); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Insurance: medical

Dental & vision

Employee clinic

Pension plan

Professional development

Job summary

The Anoka County Sheriff's Office (ACSO) seeks an Administrative Assistant to support the MRFL team with clerical and administrative duties. This full-time, on-site role handles confidential information and daily operations within the Sheriff's Office.

Based at the Anoka County Sheriff's Office in Andover, MN, the position offers typical hours Monday–Friday 8:00 a.m. to 4:30 p.m. and a comprehensive benefits package.

Qualifications

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
• Successfully pass an extensive background investigation.

Responsibilities

• Provide clerical and administrative support for the MRFL Director, Assistant Laboratory Director, and Forensic Scientists.
• Develops, maintains, and handles confidential information.
• Monitors MRFL monthly expenditures to ensure proper coding and adherence to financial policies.
• Assists with annual budget and year-end financial processes.
• Submits, monitors, and tracks physical plant, IT and telecom work orders.
• Organizes and maintains filing systems and monitors record/evidence retention procedures.
• Receives, reviews, and processes all invoices for payment.
• Monitors and tracks purchase orders, orders supplies, coordinates contracts and service with vendors.
• Monitors MRFL fixed assets program and conducts annual inventories.
• Assists in the calculation of partner annual contributions, processing and submitting grant money requests.
• Develops systems and tracking methods including spreadsheets to calculate and track casework trends.
• Schedules and coordinates administrative meetings, attends meetings and takes minutes.
• May be assigned to assist in planning and coordinating MRFL and ACSO events.

Skills

Administrative support

Clerical duties

Budget tracking

Recordkeeping

Vendor coordination

Education

Accounting

Human Resources

Public Administration

Job description

Position Description

Join the Anoka County Sheriff's Office (ACSO), where every day our members follow our mission "To protect and serve the community in a manner that preserves the public trust." We invite you to consider joining these public safety professionals as an Administrative Assistant. This position performs a variety of duties which include performing office administration and operations activities for the Sheriff's Office.

This is a full-time, non-exempt, on-site position.

Pay & Benefits

Anoka County Salary Schedule Grade 28- LELS 567: $48,006 to $64,812 ($23.08 to $31.16 per hour).

• 24 days of paid flexible time off and up to 12.5 paid holidays.


• Comprehensive insurance, including medical, dental, vision, flex benefits and more at https://www.anokacountymn.gov/benefits


• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.


• Pension plan and other retirement investment options.


• Advancement/professional development opportunities.

Work Location

This position will work at the Anoka County Sheriff's Office, located at 13301 Hanson Blvd NW, Andover, MN 55304.

Expected work hours are Monday - Friday 8:00 a.m. - 4:30 p.m.

Job Duties and Responsibilities

• Provide clerical and administrative support for the Midwest Regional Forensic Lab (MRFL) Director, Assistant Laboratory Director, and Forensic Scientists in day-to-day functions and operations.


• Develops, maintains, and handles confidential information.


• Monitors MRFL monthly expenditures to ensure the use of proper coding and adherence to financial policies.


• Acts as the Midwest Regional Forensic Laboratory Division financial support and assists with annual budget and year-end financial processes.


• Submits, monitors, and tracks physical plant, IT and telecom work orders.


• Organizes and maintains filing systems and monitors record/evidence retention procedures.


• Receives, reviews, and processes all invoices for payment. Ensures accuracy and corrects issues as they arise.


• Monitors and tracks purchase orders, orders supplies, uniforms, consumables, coordinates contracts and service with vendors.


• Gives direction and responds to MRFL staff regarding purchases and the appropriate allocation of expenditures.


• Monitors MRFL fixed assets program and conducts annual inventories.


• Assists in the calculation of partner annual contributions, processing and submitting grant money requests, preparing MRFL monthly reports, writing and preparing semiannual grant progress reports.


• Develops systems and tracking methods including spreadsheets necessary to calculate and track various casework trends within the laboratory.


• Assists with the creation and distribution of monthly and yearly laboratory reports.


• Schedules and coordinates administrative meetings as required, attends meetings and takes minutes.


• May be assigned to assist in planning and coordinating MRFL and ACSO events.


• Interacts with co-workers, public officials, and the general public with professionalism and a respectful attitude.


• Produce appropriate response documents from within the Laboratory and provide such documents to legal staff during the discovery process.


• Support the QA manager in ensuring the security, accuracy, and compliance of all vault contents by assisting with regular vault audits.


• Complete special projects and other duties as assigned.

Qualifications and Requirements

Minimum Knowledge, Skills, and Abilities Needed

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.


• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.


• Successfully pass an extensive background investigation.

Preferred Knowledge, Skills, and Abilities Needed

• Associate degree in Accounting, Human Resources, Public Administration, or closely related field.


• Three or more years (2,080 annual hours) of administrative support experience.


• Experience in law enforcement, corrections, or legal environment.


• Ability to organize, prioritize, and coordi