Administrative Assistant - Services, Field Operations (Remote)

SOLV Energy, Inc.; United States; Remote; USD 34,000 - 43,000; Full time

Job summary

SOLV Energy, Inc. is seeking an Administrative Assistant for Services, Field Operations. This fully remote role supports a range of clerical tasks, coordinates field office needs, and assists with travel, invoices, and communications.

Expect collaboration with multiple teams and vendors as part of a fast-paced infrastructure services environment. The role emphasizes reliability, organization, and effective written and verbal English communication to ensure smooth operation across the Services,

Qualifications

• High School Diploma or GED Required.
• Computer experience and facilities ticketing experience preferred.
• Strong organizational and multitasking abilities.
• Excellent written/verbal English communication.
• Reliable and flexible.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork; track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversee tool requests and tool inventory including PPE requests.
• Submit and track service requests and coordinate repairs with vendors.
• Coordinate travel arrangements – airfare, car rental, hotel, conferences, off-site visits.
• Update/distribute department communications.
• Assist with department accounting and invoicing information/coding as needed.
• Coordinate events such as lunches, company events, and payments.
• Manage company-issued credit card and expense reports.
• Establish and maintain files, databases, and records.

Skills

Communication

Organization

Multitasking

Reliability

Education

High School Diploma or GED Equivalent

Tools

Facilities ticketing system

MS Office

Job description

Administrative Assistant - Services, Field Operations (Remote)### Administrative Assistant - Services, Field Operations (Remote)Apply: Remote: Remote - CA: Remote - DC: Remote - AZ: Remote - AR: Remote - CO: Full time: Posted Today: J14227***SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.*****Job Description Summary:**The Administrative Assistant will be responsible for performing a variety of clerical and general office tasks in support of the Services, Field Operations Department. This role is fully remote. Specific location details and expectations will be discussed during the interview process.**Job Description:***\\*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned* **Position Responsibilities and Duties:*** Maintain professional manner with clients and employees* Process warranty paperwork: process, track and communicate with manufacturers.* Coordinate field office trailers and order supplies* Oversight and management of tool requests and tool inventory including new hire and PPE requests* Maintenance- submit, track service requests and coordinate repairs with preferred vendors* Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments* Create shipping labels, schedule pickups, and track incoming/ outgoing packages* Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits* Update/distribute department communications* Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding)* Coordinate events such as lunches, company events, drinks, and process payments.* Timely management of company-issued credit card and expense reports* Establish, maintain, and update files, databases, records, and/or other documents as needed* Other responsibilities as assigned **Minimum Skills or Experience Requirements:*** High School Diploma or GED Equivalent* Computer experience and Facilities ticketing experience preferred* Effective communication and interpersonal skills* Strong organizational skills and ability to manage multiple tasks with problem-solving ability* Effective written/verbal English language communication skills, professional email and telephone manner* Reliability, dependability, and flexibility *Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.* ***SOLV Energy Is an Equal Opportunity Employer****At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.* ***Benefits:** Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.* **Compensation Range:**$25.11 - $31.38**Pay Rate Type:**Hourly ***Please be aware that all official communications from SOLV Energy will come exclusively from email addresses ending in @solvenergy.com. Any emails originating from other domains should not be considered affiliated with or authorized by our organization.*** *SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.**In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.**Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.* #LI-Remote**Job Number:** **J14227*****If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team.***