Administrative Assistant - Services, Field Operations (Remote)

SOLV Energy, LLC; California; Hybrid; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

SOLV Energy is seeking an Administrative Assistant to support the Services and Field Operations departments. This fully remote position allows work from anywhere in the United States with interview-determined location expectations.

The candidate will demonstrate strong communication, organizational, and multitasking skills, handling clerical tasks, travel arrangements, expense reporting, and basic accounting support for the team.

Qualifications

• High school diploma or GED required.
• Experience with facilities ticketing preferred.
• Strong written and verbal English communication.
• Reliable, dependable and flexible.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork: track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversight and management of tool requests and tool inventory including new hire and PPE requests.
• Maintenance- submit, track service requests and coordinate repairs with preferred vendors.
• Coordinate and perform a range of division/department support activities; liaise with other divisions/ departments.
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages.
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits.
• Update/distribute department communications.
• Assist with department accounting (involves working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding).
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports.
• Establish, maintain, and update files, databases, records, and/or other documents as needed.
• Other responsibilities as assigned

Skills

Communication skills

Organizational skills

English proficiency

Reliability

Education

High school diploma

Tools

Ticketing systems

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary

The Administrative Assistant will be responsible for performing a variety of clerical and general office tasks in support of the Services, Field Operations Department. This role is fully remote. Specific location details and expectations will be discussed during the interview process.

Position Responsibilities and Duties

• Maintain professional manner with clients and employees
• Process warranty paperwork: process, track and communicate with manufacturers.
• Coordinate field office trailers and order supplies
• Oversight and management of tool requests and tool inventory including new hire and PPE requests
• Maintenance- submit, track service requests and coordinate repairs with preferred vendors
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits
• Update/distribute department communications
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding)
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports
• Establish, maintain, and update files, databases, records, and/or other documents as needed
• Other responsibilities as assigned

Minimum Skills or Experience Requirements

• High School Diploma or GED Equivalent
• Computer experience and Facilities ticketing experience preferred
• Effective communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability
• Effective written/verbal English language communication skills, professional email and telephone manner
• Reliability, dependability, and flexibility

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Benefits

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
• Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range: $25.11 - $31.38 Pay Rate Type: Hourly

Job Number: J14227

Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team. SOLV Energy is a leading provider of infrastructure services to the power industry. We design, build and maintain utility scale solar, battery storage and high voltage substation facilities across the United States. Our teams support projects from early engineering through long term operations and maintenance, giving employees opportunities to contribute across the full energy lifecycle. Our mission centers on strengthening communities and advancing the energy workforce. We focus on delivering projects that support long term economic growth and create pathways for skilled careers across the country. That commitment guides how we work with customers and how we support one another, rooted in our core values of Safety, Quality, Innovation and Teamwork. As a national organization, we offer broad opportunities to grow your career. Whether you work in the field or in an office role, you’ll find space to develop your skills, explore new directions and build a career that makes an impact. No matter where you begin, you join a capable team driving energy forward and helping build the foundation for the next generation of power in the U.S. Learn more at solvenergy.com