Administrative Assistant - Services, Field Operations (Remote)

SOLV Energy; New Jersey; Remote; USD 35,000 - 43,000; Full time

Job summary

SOLV Energy, Inc. is seeking an Administrative Assistant to provide clerical support for the Services, Field Operations Department. This role is fully remote and responsibilities include travel coordination, paperwork processing, and office logistics. Interview discussions will cover location specifics.

The ideal candidate will have strong communication, organizational, and multitasking abilities, with reliable and professional English communication skills. Flexibility is key for this role.

Qualifications

• High School Diploma or GED Equivalent.
• Strong organizational and multitasking abilities.
• Excellent written and verbal English communication.
• Reliable, dependable and flexible.

Responsibilities

• Maintain professional manner with clients and employees.
• Coordinate and perform a range of division/department support activities.
• Create shipping labels, schedule pickups, and track packages.
• Manage travel arrangements – airfare, car rental, hotel, conferences.
• Update/distribute department communications and assist with accounting tasks.
• Establish and update files, databases, records and other documents.

Skills

Communication skills

Organizational skills

Written/verbal English

Reliability

Interpersonal skills

Education

High School Diploma or GED Equivalent

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary

The Administrative Assistant will be responsible for performing a variety of clerical and general office tasks in support of the Services, Field Operations Department. This role is fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Position Responsibilities and Duties

• Maintain professional manner with clients and employees
• Process warranty paperwork: process, track and communicate with manufacturers.
• Coordinate field office trailers and order supplies
• Oversight and management of tool requests and tool inventory including new hire and PPE requests
• Maintenance- submit, track service requests and coordinate repairs with preferred vendors
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits
• Update/distribute department communications
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding)
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports
• Establish, maintain, and update files, databases, records, and/or other documents as needed
• Other responsibilities as assigned

Minimum Skills or Experience Requirements

• High School Diploma or GED Equivalent
• Computer experience and Facilities ticketing experience preferred
• Effective communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability
• Effective written/verbal English language communication skills, professional email and telephone manner
• Reliability, dependability, and flexibility

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities.

SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits

Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range

$25.11 - $31.38

Pay Rate Type

Hourly

#LI-Remote

Job Number: J14227