Administrative Assistant Senior, PLUGS

Seattle Children's; Seattle (WA); On-site; USD 40,000 - 61,000; Full time

Benefits offered by this job

Benefits package

Job summary

Seattle Children's is seeking an experienced administrative professional to provide comprehensive support across departments, handling high-volume tasks with discretion and accuracy.

The role involves organizing daily workflows, creating documents, coordinating meetings and travel, and contributing to budget and invoicing processes while delivering exceptional service to internal teams and external partners.

Qualifications

• High school diploma or equivalent experience.
• Minimum five (5) years of related experience in the areas of customer service and/or office management, including responsible administrative work supporting high-level management or executives.

Responsibilities

• Organize, prioritize, and coordinate a high volume of work including confidential information.
• Provide exceptional customer service to customers and visitors; create, edit, and proofread department documents.
• Schedule meetings and arrange travel; enter, extract, and analyze data into reports and presentations; coordinate budget preparation and invoicing.

Skills

Customer service

Office management

Education

High school diploma or equivalent

Bachelor’s degree in healthcare, communication, marketing, or a business-related field

Healthcare/medical office experience

Job description

Provide a wide range of highly complex administrative tasks. Responsibilities include organizing, prioritizing, and coordinating a high volume of work, including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Duties will vary by department.

Provides Comprehensive Administrative Support For The PLUGS (Patient-centered Laboratory Utilization Guidance Services) Business.

PLUGS® Is a Non-profit Laboratory Stewardship Business Within Seattle Children's Hospital Department Of Laboratories.

PLUGS Administrative Assistance Consists Of Supporting The Team With The Following

• Marketing and managing PLUGS memberships, sponsorships and partnerships;
• Educating new members via social media, webinars and conferences;
• Creating educational and marketing content;
• Managing a website and social media and conference management software;
• Managing trade show and conference planning
• National conference production

Additional tasks include ordering supplies, overseeing all invoicing and contract management, and providing administrative support for PLUGS huddles and team meetings. Facilitates effective communication with all stakeholders, including external clients, sponsors, partners, and the internal PLUGS team.

Some travel may be required.

Required Education And Experience

High school diploma or equivalent experience.

Minimum five (5) years of related experience in the areas of customer service and/or office management, including responsible administrative work supporting high-level management or executives.

Required Credentials

If assigned to a Home Care Services department, a copy of the required education for this position (diploma or transcript) must be submitted upon hire.

Preferred

• Bachelor’s degree in healthcare, communication, marketing, or a business-related field.
• Healthcare/medical office experience.
• Marketing experience
• Project management assistance experience.
• Experienced with websites and social media development and maintenance.

Compensation Range

$29.16 - $43.73 per hour

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affiantive Action Employer.