Administrative Assistant Senior - Parks Maintenance

City of Colorado Springs; Colorado Springs (CO); Presencial; USD 33.000 - 40.000; Jornada completa

Descripción de la vacante

The City of Colorado Springs is seeking an Administrative Assistant Senior for Park Maintenance to perform high-level secretarial and clerical duties, support managers, process payments, and assist with budgeting.

You will handle GoGov CRM, track performance, and support seven SIMD boards, coordinating contracts for maintenance services while maintaining calendars and travel. The role requires strong communication, customer service, and proficiency in Microsoft Office.

Formación

• High school diploma or GED.
• Four years of full-time, professional experience in a related field.

Responsabilidades

• Provide administrative support to Park Maintenance and Operations managers and divisional supervisors.
• Process payments, research payment histories, and collect outstanding balances.
• Assist with division budget tracking including purchasing and data entry.
• Track, compile, and report division statistics.
• Support GoGov CRM for service requests and reporting.
• Take minutes and manage agendas for SIMD boards.
• Coordinate maintenance contracts (trash, mowing, security).
• Manage calendars and travel for the Park Maintenance Manager.

Conocimientos

Microsoft Office Suite

Customer service

Policy execution

Communication

Relationship building

Educación

High school diploma or GED

4 years of full-time experience

Herramientas

Accela

Cartegraph

Descripción del empleo

Salary: $24.02 - $28.84 Hourly
Location: Parks, Recreation and Cultural Services - City of Colorado Springs, CO
Job Type: Classified - Full Time
Job Number: 18479
Division: Parks, Rec & Cultural Svc
Department: Park Maintenance
Opening Date: 10/27/2026
Closing Date: 11/3/2026 8:00 AM Mountain
FLSA: Non-Exempt

Administrative Assistant Senior - Parks Maintenance

In this position, you will provide a wide variety of highly responsible and complex secretarial, administrative, and clerical duties in support of the Park Maintenance and Operations division of the Parks, Recreation and Cultural Services team; coordinate and participate in office functions in support of the goals and objectives of the team and provide information and assistance to the public regarding City and Parks, Recreation and Cultural Services department policies and procedures.

As An Administrative Assistant, Senior, You Will

• Provide administrative support to the Park Maintenance and Operations Manager, SIMD (Special Improvement Maintenance District) Administrator, and division supervisors
• Support the fiscal responsibilities of the division by receiving and processing payments, researching payment histories, and collecting outstanding balances
• Assist with division budget tracking duties to include purchasing, allocating expenditures, data entry, and other duties as assigned (research and provide budget/expense information to Parks Maintenance and SIMD teams)
• Track, compile, and report division statistics as directed by Park Maintenance and Operations Manager
• Provide administrative support for the GoGov CRM customer service platform for the park Maintenance Division, including tracking service requests and generating weekly, quarterly, and annual performance reports.
• Provide support to the seven boards associated with the Department’s SIMDs including taking minutes at the meetings, and managing agendas
• Coordinate critical maintenance services including
  • Trash removal and portable restroom contracts and placements
  • Tracking mowing contracts and expenditures
  • Security contracts for opening and closing parks
• Manage incoming phone calls, maintain appointment calendars, and make travel arrangements for Park Maintenance and Operations Manager
• Assist Park Maintenance personnel with special projects as assigned
• Other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page.

We Are Looking For Candidates Who Demonstrate

• Proficiency in using Microsoft Office Suite
• Ability to provide excellent customer service
• Ability to learn and apply pertinent City policies and procedures
• Ability to communicate clearly and concisely, orally and in writing
• Ability to establish and maintain effective working relationships

Minimum Qualifications

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

• High school diploma or GED
• Four years of full-time, professional experience in a related field.

Preferred Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Accounting and record-keeping experience
• Experience using Accela or similar service request software
• Experience using Cartegraph or similar asset management software

Additional Information

Please contact Katie McLaughlin at [e-mail] for any questions about this position.

Equal Opportunity Employer

The City of Colorado Springs is committed to a welcoming culture that values our employees' unique individual qualities and fosters a welcoming environment where people want to be

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas of any kind (including but not limited to F-1, H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.

Working for the City of Colorado Springs is Rewarding!

Please visit the City of Colorado Springs' Total Rewards Site for additional benefits information.

The City of Colorado Springs is a place where people want to come to work each day. We have a culture of excellence, and we strive to provide our employees with the very best overall career experience and Total Rewards. We are proud to offer a comprehensive and competitive benefits program to meet the needs of our employees and their families.

Employer Contact

Employer City of Colorado Springs
Address 30 South Nevada Avenue, Suite 301
Colorado Springs, Colorado, 80903
Phone [phone]
Website http://www.coloradosprings.gov