Administrative Assistant — Senior Living & Resident Services

Presbyterian Villages of Michigan; Inkster (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Presbyterian Villages of Michigan is seeking an Administrative Assistant at Our Saviour's Manor in Westland, MI. The role provides clerical and project support in a confidential, professional environment for seniors in a nonprofit setting.

The position involves coordinating reception, meetings, data reporting, rent collection support, records management, and event coordination, with opportunities for training in HUD/MSHDA occupancy and property management software.

Qualifications

• High School Diploma or GED.
• Some college-level education or equivalent experience.
• Computer literate (Word, email, Zoom/Teams).
• HUD/MSHDA Certified Occupancy Specialist training preferred.
• Affordable housing property management software experience a plus.
• Math aptitude generally commensurate with college-level education.

Responsibilities

• Organizes reception, mail distribution and telephone system.
• Attends meetings and prepares minutes or summaries.
• Collects, verifies and reports data and statistics.
• Assists with rent collection and resident certification processes.
• Prepares and responds to correspondence.
• Directs residents, families, guests and staff as needed.
• Schedules appointments and maintains calendars.
• Creates and maintains filing systems.
• Responds to inquiries and provides Village information.
• Conducts Village tours when scheduled.
• Maintains resident and prospect records (filing, data input).
• Assists with admission interviews with residents and families.
• Gathers data and coordinates supplies and assurance issues.
• Maintains maintenance work orders.
• Coordinates special events as assigned.
• Creates newsletters and flyers using desktop publishing software.
• Fosters positive customer service and teamwork.
• Attends departmental meetings and trainings.
• Upholds mission, values and Servant Leadership.
• Follows policies and procedures, safety rules and regulations.
• Performs other duties as assigned.

Skills

Customer service

Professional communication

Microsoft Office

Education

High School Diploma or GED

Some college-level education or equivalent experience

HUD/MSHDA Certified Occupancy Specialist certificate

Tools

HUD/MSHDA property management software

Microsoft Office Suite

Job description

Presbyterian Villages of Michigan is seeking an Administrative Assistant at Our Saviour's Manor in Westland, MI. The role provides clerical and project support in a confidential, professional environment for seniors in a nonprofit setting.

The position involves coordinating reception, meetings, data reporting, rent collection support, records management, and event coordination, with opportunities for training in HUD/MSHDA occupancy and property management software.