Administrative Assistant Senior - GI and Hepatology

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, Vision, and Dental coverage

Flexible Spending options

403B Retirement Package

Competitive Vacation and Paid Holidays

Tuition Reimbursement

Paid Parental Leave

Employee & Family Assistance Program

Pet Insurance

On campus Fitness Facility

Discounted cell phone plans

Job summary

The Medical College of Wisconsin is looking for an administrative professional with 5+ years of experience. Responsibilities include complex calendar management, coordination of meetings, and preparation of documents.

The successful candidate will demonstrate proficiency in Microsoft 365, Zoom, and Teams while supporting multiple faculty members. This position offers a comprehensive benefits package, including health coverage, tuition reimbursement, and more.

Qualifications

• Minimum 5 years of experience in an administrative role.
• Experience with complex calendar management.
• Ability to create presentations and meeting materials.

Responsibilities

• Coordinate schedules, meetings, and travel itineraries.
• Demonstrate proficiency in managing digital collaboration tools.
• Prepare agendas and compose professional correspondence.

Skills

Digital collaboration platforms proficiency

Calendar management

Administrative support coordination

Education

High school diploma

Tools

Microsoft 365

Zoom

Teams

Job description

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

• Coordinate schedules, meetings, appointments, and travel itineraries, including complex calendar management for multiple faculty or leaders.
• Demonstrate proficiency in digital collaboration platforms (e.g., Microsoft 365, Zoom, Teams) to manage complex calendars, create shared materials, and support distributed work.
• Coordinate administrative support for departmental or institutional committees. Responsibilities include scheduling meetings, preparing agendas and materials, managing meeting logistics, attending sessions, capturing and distributing minutes, and ensuring timely follow-up on action items. Anticipate logistical needs and collaborate with stakeholders to support committee goals.
• Prepare agendas, presentations, meeting materials and other documents.
• Use advanced software functions to create templates, macros, and formatted documents.
• Compose professional correspondence, including documents containing confidential information.
• Screen calls and visitors; resolve complex inquiries and triage appropriately.
• Compile reports using data from multiple sources; support recruitment or onboarding processes as applicable.
• Monitor budgets and process payments, requisitions, and invoices.
• Assist in training or orienting other administrative staff.
• Other duties as assigned.

Qualifications

Appropriate experience may be substituted on equivalent basis.

• Minimum Required Education: High school diploma
• Minimum Required Experience: 5 years of experience

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Classification

FLSA Status Non-Exempt

FLSA Test Administrative

Benefits

• Health, Vision, and Dental coverage
• Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment, etc.

EEO and Diversity

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.