Administrative Assistant, Senior

Southern California Edison; Pomona (CA); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Southern California Edison is seeking an Administrative Assistant to support a senior leader in Pomona, CA. The role involves calendar management, travel coordination, and preparing reports, with hybrid work options.

The position requires strong communication skills, discretion with confidential information, and experience supporting multiple stakeholders across locations. It offers a path to contribute to a large-scale AMI program in a dynamic utility environment.

Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.
• Strong written and verbal communication skills.
• Ability to manage calendars and travel arrangements.
• Experience coordinating meetings and preparing reports.

Responsibilities

• Performs a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication.
• Arranges travel itineraries, including booking flights, accommodations, transportation, and visas.
• Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
• Drafts documents and presentations of documents and presentations on behalf of the leader.
• Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing.
• Files and manages expense reports, ensuring timely submission and accurate documentation of expenses incurred.
• Includes tracking reimbursement status and resolving any discrepancies or issues.
• Organizes and maintains files, records, and databases, ensuring confidentiality of sensitive information.
• Supports the assigned leader with various ad-hoc tasks and projects as needed.

Skills

Administrative functions

Secretarial support

Clerical tasks

Calendar management

Tools

Microsoft Office Suite

Job description

Join the Clean Energy Revolution Southern California Edison’s Advanced Metering Infrastructure (AMI) 2.0 Program is a transformational initiative that is modernizing the company’s metering, communications, and data capabilities to support the evolving energy landscape. This enterprise-wide program will replace and support more than 5.7 million meters across SCE’s service territory while advancing the technology and systems that power a smarter, more connected grid. AMI 2.0 brings together professionals across engineering, technology, operations, cybersecurity, customer service, and program management to deliver innovative solutions that enhance grid reliability, improve operational efficiency, and strengthen the customer experience. Employees who support AMI 2.0 will have the opportunity to contribute to a high-impact program that is helping shape the future of energy delivery and enabling Southern California’s transition to a more resilient, intelligent, and sustainable electric grid.

Join the Clean Energy Revolution Southern California Edison’s Advanced Metering Infrastructure (AMI) 2.0 Program is a transformational initiative that is modernizing the company’s metering, communications, and data capabilities to support the evolving energy landscape. This enterprise-wide program will replace and support more than 5.7 million meters across SCE’s service territory while advancing the technology and systems that power a smarter, more connected grid. AMI 2.0 brings together professionals across engineering, technology, operations, cybersecurity, customer service, and program management to deliver innovative solutions that enhance grid reliability, improve operational efficiency, and strengthen the customer experience. Employees who support AMI 2.0 will have the opportunity to contribute to a high-impact program that is helping shape the future of energy delivery and enabling Southern California’s transition to a more resilient, intelligent, and sustainable electric grid.

Responsibilities

• Performs a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication.
• Arranges travel itineraries, including booking flights, accommodations, transportation, and visas.
• Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
• Drafts documents and presentations of documents and presentations on behalf of the leader.
• Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing.
• Files and manages expense reports, ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues.
• Organizes and maintains files, records, and databases, ensuring confidentiality of sensitive information. Supports the assigned leader with various ad-hoc tasks and projects as needed.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.

Preferred Qualifications

• Ability to support multiple physical locations, splitting time across Pomona (primary) and Westminster.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proficiency in purchasing, invoicing, and other procurement related activities.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to handle confidential information with integrity.
• Experience supporting multiple stakeholders or departments.
• Experience in supporting leadership to coordinate and host large staff or vendor meetings by making arrangements for logistics, coordinating agendas, coordinating meeting material, and sending communications.

Additional Information

• This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
• Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• The primary work location for this position is Pomona, CA. However, the successful candidate may also be asked to work for an extended amount of time at Westminister, CA.
• Position will require traveling between various SCE local facilities throughout the SCE service territory.
• Relocation does not apply to this position.
• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following test: EEI BCAB Test #5206. Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

About Southern California Edison

Southern California Edison’s mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at [e-mail] or [phone] and select option 2.