Administrative Assistant Secuirty

George Consulting, LTD; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Job summary

George Consulting is seeking an Administrative Assistant (Security) to support NIPO at the Washington Navy Yard. The role involves front-desk reception, visitor management, and strict adherence to security procedures.

The position requires obtaining an active Department of Defense Secret security clearance and daily on-site presence at the Washington Navy Yard, with responsibilities spanning records, access control, and coordination with DoD/NSA personnel.

Qualifications

• High School Diploma or GED.
• Comfortable daily in-person communication.
• Understand security measures and enforce them on-site.
• Willing to work on-site at Washington Navy Yard.

Responsibilities

• Answer telephones, greet visitors, and direct them appropriately.
• Record messages, schedule appointments, and log visitor activity.
• Greet VIPs, manage access and badge control, and ensure security policy adherence.
• Maintain security records and input clearance data.
• Support security training tracking and incident documentation.

Skills

Communication skills

On-site work

Security procedures

Interfacing with executives

Receptionist duties

Education

High School Diploma or GED

Job description

Job Description:

George Consulting is seeking an Administrative Assistant (Security) to support NIPO at the Washington Navy Yard.

Roles And Responsibilities

• Receptionist shall answer telephones to relay incoming, outgoing, and intra-system calls and acts as a receptionist greeting visitors, determining nature of visits and directing visitors to appropriate persons. This position may involve other duties such as recording and transmitting messages; keeping records of calls placed; providing information to callers and visitors; making appointments; keeping a log of visitors; and issuing visitor passes. Occasionally, type and perform other routine clerical work, usually while at the receptionist station, which may occupy so portion of the worker's time.
• Physical Security: Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General and Flag Officers (FO/GO), etc.) and, as such, m be professional, dignified and proficient in dealings with senior officials; arrange VIP access into Navy IPO spaces, control access and badging, and maintain records of visiting dignitaries; track and record foreign visitors to Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process incoming visit requests; manage courier cards, visitor's badges, property passes, etc. Arrange escorts for those personnel requiring such escort; ensure visitors comply with established security policy and procedures; ensure personal electronic devices (PEDS) of visiting personnel are properly safeguarded and returned to the owner upon completion of the visit; ensure proper security of the reception area during working hours, and proper lock-up at close of business.
• Personnel Security: Maintain comprehensive personnel security data using MS Access. Prepare outgoing visit requests; use Defense Information System for Security (DISS) or its successor for clearance and visit request information; record security related training for all assigned personnel and support Contractors; receive, review and input security clearance data into the visitor's database, ensuring that support Contractor's visit request is up-to-date; file visit requests and maintain records; update security database and visitor's database as needed.
• Antiterrorism/Force Protection (AT/FP): Maintain current data reflecting AT/FP training for all members of the activity and support Contractors; prepare Individual Force Protection Plans (IFPPs) for travelers; consult current country terrorist threat list when preparing IFPPs.
• Information Security: Receive deliveries to the command, ranging from classified deliveries to supply; ensure proper protection of all deliveries, recording of all incoming items, and movement of these items for dissemination.
• Training: Maintain records of all security training for members of the command; initial orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable Information (PII) training, Counterintelligence, etc.

THIS POSITION REQUIRES THE ABILITY TO OBTAIN AN ACTIVE DEPARTMENT OF DEFENSE SECRET SECURITY CLEARANCE.

Required Skills & Experience

• High School Diploma or GED
• Must be comfortable with communicating with people daily and in person.
• Understand the importance of the security measures taken on-site and be able to enforce them properly with everyone entering the building.
• Comfortable going on-site every day at the Washington Navy Yard.
• Ability to communicate effectively with all directors on-site.

About Georgeconsulting

Established in 2003, George Consulting is a public and private sector-focused small business successfully supporting Department of Defense (DoD) and Department of Homeland Security (DHS) customers.

We offer innovative Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance (C5ISR) Engineering, Information Technology (IT) and Cyber Security services including Information Assurance (IA), software development, systems engineering, security engineering, and IT support services.

George Consulting offers a wide range of engineering and programmatic services targeted at improving our clients' ability to execute their mission and realize their goals and objectives.

Our expertise and unbiased perspective allows us to look at the full life cycle of our clients requirements ultimately providing them with mission success. With operations in Washington DC, Norfolk, VA, Pax River, MD and Charleston, SC we have employees supporting our customers worldwide.