Administrative Assistant Secuirty

georgeconsulting; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

George Consulting is seeking an Administrative Assistant (Security) to support NIPO at the Washington Navy Yard. The role includes greeting visitors, answering phones, and directing callers while upholding security procedures.

Key duties include maintaining security data, processing visit requests, and coordinating escorts and badges for visiting personnel. This position requires on-site work daily and the ability to obtain a DoD Secret clearance.

Qualifications

• High School Diploma or GED required.
• Able to communicate with people daily and in person.
• Enforce security measures on-site with visitors and staff.

Responsibilities

• Answer phones, greet visitors, relay messages, and direct visitors to the appropriate person.
• Greet VIPs and manage visitor access, badges, and escorts while maintaining security policy.
• Maintain personnel security data using MS Access and process visit requests in the security system.
• Maintain AT/FP training records and support security planning (IFPPs) for travelers.
• Receive deliveries, protect classified materials, and ensure secure handling of information.

Skills

Excellent communication

Reception/Guest handling

Security awareness

Team coordination

Education

High School Diploma or GED

Tools

MS Access

Job description

Job Description:

George Consulting is seeking an Administrative Assistant (Security) to support NIPO at the Washington Navy Yard.

Roles and Responsibilities:

• Receptionist shall answer telephones to relay incoming, outgoing, and intra-system calls and acts as a receptionist greeting visitors, determining nature of visits and directing visitors to appropriate persons. This position may involve other duties such as recording and transmitting messages; keeping records of calls placed; providing information to callers and visitors; making appointments; keeping a log of visitors; and issuing visitor passes. Occasionally, type and perform other routine clerical work, usually while at the receptionist station, which may occupy so portion of the worker's time.
• Physical Security: Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General and Flag Officers (FO/GO), etc.) and, as such, m be professional, dignified and proficient in dealings with senior officials; arrange VIP access into Navy IPO spaces, control access and badging, and maintain records of visiting dignitaries; track and record foreign visitors to Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process incoming visit requests; manage courier cards, visitor's badges, property passes, etc. Arrange escorts for those personnel requiring such escort; ensure visitors comply with established security policy and procedures; ensure personal electronic devices (PEDS) of visiting personnel are properly safeguarded and returned to the owner upon completion of the visit; ensure proper security of the reception area during working hours, and proper lock-up at close of business.
• Personnel Security: Maintain comprehensive personnel security data using MS Access. Prepare outgoing visit requests; use Defense Information System for Security (DISS) or its successor for clearance and visit request information; record security related training for all assigned personnel and support Contractors; receive, review and input security clearance data into the visitor's database, ensuring that support Contractor's visit request is up-to-date; file visit requests and maintain records; update security database and visitor's database as needed.
• Antiterrorism/Force Protection (AT/FP): Maintain current data reflecting AT/FP training for all members of the activity and support Contractors; prepare Individual Force Protection Plans (IFPPs) for travelers; consult current country terrorist threat list when preparing IFPPs.
• Information Security: Receive deliveries to the command, ranging from classified deliveries to supply; ensure proper protection of all deliveries, recording of all incoming items, and movement of these items for dissemination.
• Training: Maintain records of all security training for members of the command; initial orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable Information (PII) training, Counterintelligence, etc.

THIS POSITION REQUIRES THE ABILITY TO OBTAIN AN ACTIVE DEPARTMENT OF DEFENSE SECRET SECURITY CLEARANCE.

Required Skills & Experience:

• High School Diploma or GED
• Must be comfortable with communicating with people daily and in person.
• Understand the importance of the security measures taken on-site and be able to enforce them properly with everyone entering the building.
• Comfortable going on-site every day at the Washington Navy Yard.
• Ability to communicate effectively with all directors on-site.