Administrative Assistant, SECCM

Roger Williams University; Bristol (RI); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

Roger Williams University is seeking an Administrative Assistant to join the Dean's Office of the School of Engineering, Computing, and Construction Management (SECCM) in Bristol. This role provides essential administrative support to faculty, students, and school leadership across our programs.

You will handle course information, enrollments, room assignments, contracts, purchases, and coordination with the Registrar, Admissions, Facilities, and other offices, while maintaining confidentiality

Formación

• High School diploma or equivalent.
• 2-3 years in an office setting with increasing responsibilities.
• Strong communication and interpersonal skills.

Responsabilidades

• Provide primary administrative support to the Dean's Office.
• Assist with courses, enrollments, and room assignments.
• Process mail, work orders, and purchase requisitions.
• Coordinate with Registrar, Admissions, Facilities and other offices.
• Maintain confidentiality and professionalism at all times.

Conocimientos

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Educación

High School diploma

Associate's Degree

Herramientas

Microsoft Office

Internet/web design software

Descripción del empleo

Roger Williams University

Administrative Assistant, SECCM

Location: Bristol, RI

Category: Professional and Clerical

Job Type: Full-time Regular

Come join our SECCM team! The School of Engineering, Computing, and Construction Management (SECCM) at RWU is seeking an Administrative Assistant to join our Dean's Office. This is an opportunity to become an integral member of a collaborative academic community, working closely with students, faculty, and school leadership across our engineering, computing, and construction management programs.

Essential Functions/Characteristics

Serve as the primary administrative support.

Support full-time faculty members and adjunct faculty in carrying out their teaching, research, service and advising responsibilities. Provide information on courses, enrollments, students, and room assignments.

Copy syllabi and course assignments and maintain syllabi file.

Process mail and work orders.

Act as a liaison with the Registrar Office, Admissions, Facilities, and other offices as needed.

Process Standard Engagement Contracts and Freelance Worker Agreements for visiting and adjunct faculty, mentors, consultants and lecturers at the request of the Dean, Associate Dean, Program Coordinators, Directors and faculty,

Communicate with full-time, visiting and adjunct faculty on schedules and to obtain contract and other forms signatures.

Prepare purchase requisitions for payment.

Work with Office of General Counsel to ensure timely and accurate processing of forms and with Finance office on payment.

Arrange accommodations and meals when required, and serve as a liaison between faculty and visitors on detail of arrangements.

Assist faculty and staff in the navigation of the contract process.

Oversee purchases of instructional materials requested by faculty and other purchase requisitions and orders.

Use the Associate Deans’ and Department Chairs’ P-cards as directed for purchases.

Reconcile monthly P-card statements and maintain inventory of office supplies and stock as needed.

Act as liaison with Purchasing, Finance, and faculty to resolve any problems.

Assist students and faculty with registration and add/drop processes.

Notify students when necessary of course changes or closures.

Monitor class enrollments.

Process add/drop requests with Registrar's Office.

Refer students to Program Coordinators / Directors as necessary to resolve problems.

Distribute general academic notices and reminders regarding registration, advising and grade deadlines.

Help orient new faculty, working with the Deans' and Provost's assistants as necessary to ensure that the new faculty have computer and telephone services set up for their arrival on campus.

Assist in ordering and acquiring books, materials, ID cards and parking permits.

Become acclimated to RWU policies and procedures to answer questions as needed.

Serve as the contact person for students wishing to consult with the Deans, Associate Dean and Program Coordinators/Directors.

Resolve student problems, answer student queries and/or direct students to the appropriate person/office in a confidential manner.

Generate reports related to data required by the Program Coordinators/Directors and Faculty (majors, advisees, GPA reports, etc.) using the University's Enterprise Resource Planning system.

Help gather, analyze, and interpret data for ongoing program assessment.

Assist in creating and maintaining an archive of assessment material and results.

As needed, train, oversee and schedule the duties of payroll and work-study students.

Book classroom space for a variety of activities such as special lectures, department meetings, senior theses readings and exhibitions, etc.

Maintain the utmost confidentiality with matters pertaining to students, faculty, staff, complaints and external constituencies.

Handle all copy jobs.

Assist in maintenance of school and program SharePoint sites. Maintain and update SECCM and program websites.

Send out general memos and reminders such as early referrals, administrative withdrawals, grade deadlines, etc.

Receive and post faculty announcements (e.g. class cancellations).

Maintain various signage in offices (program advertisements, tutoring opportunities, news articles, university events).

Full-time (40 hours) PSSA Level 3 Clerical Union position.

Job Requirements

High School diploma or equivalent.

Demonstrable computing skills and efficiency utilizing complex computing applications on the systems and programs of University's choice. Currently by way of example: Microsoft Office Suite, Internet and web design software.

Minimum of 2-3 years of increased responsibility in an office setting.

Telephone etiquette, typing, word processing, data entry and clerical skills are required.

Ability to maintain confidentiality and an atmosphere of professionalism at all times.

Excellent verbal and written communication skills with excellent interpersonal and organizational skills.

Knowledge of general office and records management procedures.

Ability to handle multiple projects and work independently.

Preferred Qualifications

Associate's Degree.

At the University's discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Additional Information

Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here: Title IX Sexual Harassment Policy and Procedures. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR: Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: [phone] /Email Address: [e-mail]

Equal employment opportunity, including veterans and individuals with disabilities.