Administrative Assistant - Seattle

Justice Law Corporation; Washington, Seattle (Washington County, WA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Hourly pay $23-$28

401(k) with employer matching

Medical, dental, vision & voluntary保险

Paid time off

Floating holiday

Growth opportunities

Job summary

Justice Law Corporation is seeking an Administrative Assistant to anchor our Seattle office, keeping the space welcoming and running smoothly. You will handle day-to-day operations, mail and billing, deliveries, supplies, and onboarding while coordinating with the West Coast HR team to keep workflows efficient.

The role rewards independence, initiative, and proactive communication as you support a mission-driven team across California and Washington, with opportunities to grow as the firm

Qualifications

• 2+ years administrative, operations, or customer service experience.
• Ability to work independently and own outcomes end to end.
• Comfort in a dynamic environment and rapid problem solving.
• Strong communication and proactive status reporting.

Responsibilities

• Facilitate day-to-day operations and maintain a welcoming Seattle office.
• Process mail and billing with weekly accuracy and routing to case teams.
• Coordinate deliveries, building access, and vendor visits.
• Maintain organization, filing, and up-to-date case entries.
• Support HR onboarding and scheduling for new hires and events.
• Contribute to team culture and manage office safety docs.
• Provide light IT support and equipment setup with CA team support.
• Update office SOPs, guides, and tracking documents.
• Manage recurring supply orders and office spend tracking.
• Assist attorneys and staff with general administrative tasks.

Skills

Independence

Proactive communication

Attention to detail

Adaptability

Ownership

Office coordination

Facilitation mindset

Tools

Microsoft Office

Google Workspace

Job description

Who We're Looking For

We're looking for a thoughtful, self-directed, and highly organized Administrative Assistant toanchor our Seattle office. This role is at the heart of a small but growing team — the person whokeeps things running, creates a welcoming environment, and makes sure the details landwithout being chased.

The right candidate is resourceful, independent, and collaborative — someone who structurestheir own day, closes loops completely, and is comfortable making routine decisions withoutwaiting for direction. You'll be the sole administrator on-site, working closely with our HR Team(based in CA) and the wider Administrative team across the West Coast — which means theoffice runs because you run it. You'll keep your work visible, share status proactively (especiallywhen something's stuck), and offer feedback and ideas to improve how we operate.We're not looking for perfection — we're looking for someone who takes initiative, cares about people, follows through, and wants to help a mission-driven team do their best work everyday.

About Justice Law Corporation

Justice Law Corporation is a boutique plaintiffs’ employment law firm founded in 2013. We represent workers across California and Washington in wage theft and labor rights cases — championing fairness and dignity in the workplace. Our team thrives on curiosity, commitment, and compassion, with a firm-wide mission to deliver real impact and systemic change. We’re not just litigating cases; we’re building a movement. Guided by our Vivid Vision, we’re on track to achieve $1 billion in recoveries for workers by 2030 — and we’re looking for teammates who share our drive to make justice tangible and accessible.

What You’ll Do

• Facilitate day-to-day operations — support a smooth, warm, and professional
  experience for our Seattle office, keeping shared spaces guest-ready every day on yourown initiative.
• Process mail and billing — handle daily legal mail intake and routing to the correct
  case teams, and log case expenses and invoices on a consistent weekly
  cadence with accuracy and follow-through.
• Coordinate deliveries and building access — serve as our point of contact forproperty management, including freight elevator scheduling, vendor visits, and supplydeliveries, relaying building updates to the team promptly.
• Maintain organization — manage supplies and inventory, support document filing
  (digital and physical), and keep case-platform entries current.
• Be the connector — keep communication flowing between Seattle and Pasadena withdaily check-ins and weekly status updates, flagging obstacles when they arise ratherthan after.
• Support HR and onboarding — prepare new-hire workspaces and equipment so
  people are ready to work on arrival, assist with scheduling and event coordination, andserve as the go-to resource for new team members settling in.
• Contribute to culture — help plan team gatherings, celebrate milestones, and supportJustice Cares community initiatives.
• Equipment and light IT support — set up, configure, and troubleshoot laptops,
  monitors, headsets, and peripherals for the office; manage device check-in/check out(including wiping and prepping floater machines) with support from our CA team.
• Facilities and safety coordination — schedule and meet building maintenance and
  vendors, maintain documentation of office systems (HVAC/thermostats, fire control
  room), and keep workplace safety materials current (e.g., OSHA postings and binder).
• Keep our playbooks current — maintain and update office SOPs, team guides, andtracking documents so they stay accurate as the firm grows.
• Purchasing and vendor orders — manage recurring supply orders (Costco and
  others), maintain the order log, and track office spending against expectations.
• Pitch in where needed — scanning, printing, one-off asks from attorneys and staff:every day looks a little different here, and that's part of the fun.

We are a growing firm - Seattle is expanding, and this role grows with it: new hires to onboard,new processes to build, and increasing responsibility for the person who runs with it

What You’ll Bring

• 2+ years of administrative, operations, or customer service experience (law firm orprofessional services experience a plus but not required).
• Demonstrated success working independently — as a sole administrator, with a remotemanager, or in a role where you owned outcomes end to end.
• Comfort working in a dynamic, evolving environment — you adapt quickly and find orcreate solutions.
• Strong, proactive communication and a genuine, team-first attitude — you volunteerstatus, including bad news, before anyone asks.
• A facilitator's mindset — you anticipate needs, notice what the office needs before it's requested, and make things easier for others.
• Attention to detail, sound judgment, and complete follow-through — "done" meansfinished and confirmed, not started.
• Familiarity with Microsoft Office, Google Workspace, and other digital tools; comfortlearning new platforms quickly.
• A sense of ownership and pride in building something new.

Benefits & Compensation

• Hourly Rate: $23 - $28 depending on experience
• 401(k) with employer matching
• Medical, dental, vision & voluntary insurances
• $50,000.00 employer sponsored life insurance
• Paid time off, sick leave, and floating holiday
• Opportunities to grow with a mission-driven team