Administrative Assistant (Seasonal) -YMCA Camp Cosby

YMCA of the Cedar Rapids Metro Area; Alpine (AL); On-site; USD 17,000 - 22,000; Part time

Job summary

YMCA of the Cedar Rapids Metro Area is seeking a Summer Office Administrative Assistant to support camp operations with filing, camper forms, parent communications, and daily office tasks. You will help with check-in/out, maintain the camper database and reports using Google Drive, and assist the Sr.

Program Director and Program Coordinator. The role requires 18+ years, CPR/First Aid preferred, and a positive Christian service mindset.

Qualifications

• Belief in YMCA mission and Christian service.
• Experience with children in camping or youth activities.
• Comfort with basic office software and data entry.
• Ability to work with staff from diverse backgrounds.
• Must be 18 years or older and capable of physical tasks.
• Commitment to safety policies including abuse reporting.

Responsibilities

• Attend staff meetings and support daily office tasks.
• Manage camper forms and check-in/check-out processes.
• Sort and distribute mail for staff and campers.
• Complete daily reports and maintain professional office environment.
• Maintain camper emails and online camper database reports.
• Print necessary reports and assist with data entry.

Skills

Camp experience

Computer skills

Teamwork

Communication

Education

CPR/First Aid certification

Tools

Google Drive

Job description

General Functions:In accordance with the Christian principles of the YMCA, this summer position involves assistance with office work, filing, speaking with parents and managing paperwork. The Administrative Assistants helps with daily office tasks and manages camper forms. The Registrar Administrative Assistant responsibilities cover camper registration, forms and documents, and parental communication. The Summer Office Administrative Assistant responsibilities contribute to the needs of the Sr. Program Director and Program Coordinator.Know How:1. Belief in the YMCA Mission and sets an example of high moral standards, Christian character and values.2. An attitude of teamwork and enthusiasm of service to others.3. Prior experience with children in camping or related youth work.4. Prior experience with computer work, including, but not limited to Google Drive, online databases and generating reports.5. Physical ability to cover entire campgrounds and participate in all camp activities.6. Ability to positively work with staff from different backgrounds.7. Know all Camp Cosby and YMCA of Greater Birmingham policies and procedures, adhere to these policies and assure all staff adhere to these policies.8. Must be able to obtain CPR/First Aid certifications.9.. Must be 18 years of age or olderPrinciple Activities:1. Attend applicable staff meetings.2. Manage camper forms.3. Sort and distribute staff and camper mail.4. Complete daily reports.5. Maintain a clean and professional office environment.6. Manage check out day.7. Manage camper emails.8. Have all tasks done on time and in an orderly fashion.9. Work with our online camper database, Google Docs and be able to print necessary reports.10. During check in and check out: sign campers in, speak with families, confirm forms are gathered and final payment is made before the camper is sent to their cabin.Employees and volunteers who directly supervise children and teens will:1. Adhere to policies related to boundaries with children and teens.2. Attend required abuse risk management training annually.3. Adhere to procedures for managing high-risk activities and supervising children and teens.4. Report suspicious or inappropriate behaviors and policy violations.5. Follow mandated abuse reporting requirements.Effects on End ResultThe effectiveness of this position can be measured by an Administrative Assistant who shows an aptitude to assist and learn in an attitude of enthusiasm of service to others providing a positive image of Camp Cosby and the YMCA.