Administrative Assistant - School Counseling

Moon Area School District; Carnot (PA); On-site; USD 21,000 - 30,000; Full time

Job summary

Moon Area School District is seeking an Administrative Assistant – School Counseling at Moon Area High School. The role runs 7:00 am to 3:00 pm, year-round, supporting counselors, maintaining student records, scheduling, and parent communication.

The ideal candidate will have a High School Diploma and strong Microsoft Office skills, plus proficiency with office equipment. Experience with Skyward and Naviance is a plus. A professional and confidential approach is essential.

Qualifications

• High School Diploma required.
• Proficiency in Microsoft Office and other office software; district-administered test may be required.

Responsibilities

• Maintain confidentiality and handle sensitive information and situations with discretion.
• Operate and maintain office systems, calendars and filing.
• Support counselors: scheduling, transcripts, and daily duties.
• Use Skyward and Naviance to assist counselors with duties.
• Answer phones and greet visitors; manage correspondence and daily calendar.
• Order and maintain office supplies and general upkeep.

Skills

Microsoft Office

Office equipment

Proficiency test

Education

High School Diploma

Tools

Skyward

Naviance

Job description

Administrative Assistant - School Counseling JobID: 1393

• Date Posted: 11/6/2026
• Location: Moon Area High School
• Closing Date: 11/17/2026

ANNOUNCEMENT OF VACANCY

POSITION: Administrative Assistant – School Counseling

High School

(7:00 am to 3:00 pm)

JOB FUNCTION: To assure the smooth and efficient operation of the office so that the office's maximum impact on the education of children can be realized.

QUALIFICATIONS:

• Possess a High School Diploma
• Demonstrate proficiency in the use of Microsoft Products and other office equipment or software/ Proficiency on the District administered test.

REQUIREMENTS:

• Ability to promote a positive and professional image of the school and school district.
• Thorough working knowledge in the operation of computers, printers, and other office equipment.
• Ability to learn and effectively use the District's student information software and any other software package to be used in this position.
• Ability to exercise independent judgement following established procedures.
• Fundamental knowledge of spelling, punctuation and arithmetic.
• Ability to effectively use the features of the telephone system and voice mail.
• Ability to effectively establish and maintain a filing system.

Administrative experience or equivalent.

RESPONSIBILITIES:

• Ability to remain confidential and handle sensitive information and situations with discretion.
• Comply with the District's confidentiality policy.
• Must be able to work independently and have initiative in performing job responsibilities
• Maintain student records in accordance with district policy.
• Responsible for all transcript requests, new student and transfer student information.
• Proficient in use of Skyward and Naviance to assist counselors with duties, including scheduling.
• Must compile information for the Daily Bulletin.
• Must be able to handle general correspondence for counselors.
• Place and receive telephone calls and record messages for counselors.
• Maintain daily calendar including student office visits, appointments, and conferences.
• Welcome and screen visitors; maintain rapport with students, faculty, and parents.
• Maintain and organize general filing system.
• Orders and maintains supplies and general upkeep of office.

Perform other duties as normally attributed to the position as directed by the Counselors and Building Principal.

TERM OF EMPLOYMENT: Twelve-month year; Hourly wage per contract.

EVALUATION: Performance of this job will be evaluated in accordance with the provision of the School District's evaluation system of support service personnel.

The Moon Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, national origin, sex and handicap in its activities, programs or employment practices as required by Title VI, Title IX and Section 504.

For information regarding civil rights, grievance procedures or services, activities and facilities that are accessible to and usable by handicapped persons, contact the Title IX/Section 504 Coordinator at 8353 University Boulevard, Moon Township, PA 15108-2597 phone [phone].