Human Resources Assistant

Brightway Living & Learning; Town of Smithtown (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Comprehensive Paid Training

Exceptional Benefits (medical, dental,

Tuition reimbursement opportunities

Career Growth

Job summary

Brightway Living & Learning is a premier non-profit provider of human services on Long Island. We seek an administrative professional to support HR programs, badge requests, and personnel file maintenance while serving as the front desk liaison for employees and visitors.

The role emphasizes discretion, professionalism, and strong computer skills. You will participate in meetings, assist in training efforts, and help coordinate tuition reimbursement and other employee services.

Qualifications

• High School Diploma required.
• Proficient in MS Office and document preparation software.
• Strong interpersonal skills with tact and discretion.

Responsibilities

• Assist HR programs and procedures (e.g., birthdays, mailings).
• Process identification badge requests.
• Participate in staff meetings and trainings.
• Assist in organizational training and development efforts.
• Maintain agency personnel files in the document management system.
• Provide front reception coverage and courteous assistance to staff and visitors.

Skills

MS Office proficiency

Interpersonal skills

Data entry

Discretion

Education

High School Diploma

Job description

Make a Real Difference Every Day:

Do you want a career where you directly impact lives, experiencing the deep fulfillment that comes from helping others and a strong sense of purpose?

About Brightway Living & Learning:

Brightway Living & Learning is a premier non-profit provider of human services on Long Island, including educational, residential, day habilitation, and vocational programs. Building on a 65-year legacy as the Developmental Disabilities Institute (DDI), Brightway supports over 1,600 children and adults with autism and other developmental disabilities through a full continuum of care. By employing persistence, adaptability, and the power of behavioral science, Brightway’s dedicated professionals enable individuals to grow, learn, and meet milestones at their own pace. Discover more about our mission and our "All Ways Forward" approach at brightwayny.org.

What You Bring to Brightway Living & Learning:

• High School Diploma
• Proficient in Microsoft Office and other software applications used for document preparation, data entry & administrative support.
• Demonstrate strong interpersonal skills, professionalism, and the ability to handle sensitive situations with tact and discretion.

What You Will Do:

• Assist department in carrying out various Human Resources programs and procedures (i.e. Birthday card distribution, special mailings, etc.).
• Process identification badge requests.
• Participate in administrative staff meetings and attend other meetings and seminars as required.
• Assist in organizational training and development efforts.
• Respond to employee requests for information.
• Administration of Agency Tuition Reimbursement program (provide information, review applications and process reimbursement to employees).
• Maintain Agency personnel files in Agency document management system.
• Provide coverage for building front reception desk, implementing all building entry procedures while providing professional, courteous, and responsive assistance to employees, visitors, and members of the community when entering the building or asking for assistance.

What You Must Be Able To Do:

• Primarily sedentary work requires extended periods of sitting at a desk or workstation
• Frequent use of a computer, keyboard, and mouse for data entry, document preparation, and communication.
• Occasional standing, walking, bending, reaching, or lifting office materials and supplies (typically up to 10 - 20 pounds).
• Ability to operate standard office equipment, including computers, printers, scanners, copiers, and telephones.
• Frequent use of hands and fingers for typing, writing, filing, and handling paperwork.
• Visual acuity sufficient to read documents, computer screens, and detailed reports.
• Possess a hearing and verbal communication ability sufficient to interact effectively with staff, visitors, and external contacts in person and by phone.
• Possess an ability to maintain focus and attention to detail in a busy office environment with frequent interruptions.
• Occasional movement within the building to deliver documents, attend meetings, or support administrative functions.

Why You'll Love This Job:

• Build Meaningful Relationships: Develop strong connections with individuals and their families.
• Learn and Grow: Benefit from ongoing training and professional development.
• Be Part of a Supportive Team: Work with passionate and dedicated colleagues.
• Experience Job Satisfaction: Feel a deep sense of accomplishment knowing your work matters.

Here's How We Support You:

• Comprehensive Paid Training: Get the skills you need to succeed.
• Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
• Invest in Your Future: Tuition reimbursement opportunities.
• Career Growth: Opportunities for advancement within Brightway Living & Learning.

If You Are:

• Empathic, compassionate, and patient
• Positive, energetic, and enthusiastic
• A good communicator and team player
• Passionate about making a difference

Brightway Living & Learning is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. At Brightway, we believe that with the right support, progress is always possible.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.