Administrative Assistant (San Diego)

ECG Management Consultants, Inc.; San Diego (CA); Hybrid; USD 96,420,979 - 110,203,867; Full time

Benefits offered by this job

Medical Insurance

401(k) Matching

Paid Time Off

Wellness Programs

Job summary

ECG Management Consultants, Inc. in San Diego is seeking an Administrative Assistant to join our Administrative Services Center. The role focuses on supporting senior managers and leaders, managing calendars, travel, and communications with internal and external clients.

We value discretion, ownership, and teamwork in a fast-paced environment. The position is hybrid, with in-office attendance three days per week.

Qualifications

• Minimum three years of recent experience in administrative services or a customer service–related role.
• CAP, PACE, or bachelor’s degree from an accredited college/university preferred
• Proficiency in full Microsoft Office suite
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail
• Solid analytical and research skills including the ability to take initiative in identifying solutions and communicating findings
• Ability to learn firmwide applications
• Strong verbal/written communication
• Exceptional interpersonal skills and proven experience in fostering positive working relationships with stakeholders and peers at all levels
• Proven ability to handle confidential information with discretion, maintaining tact and diplomacy
• Self-motivated with a strong work ethic; dedicated to the quality, quantity, and timeliness of results

Responsibilities

• Managing calendars and scheduling and coordinating meetings (client and internal).
• Coordinating and managing travel.
• Processing and submitting expense reports in a timely and accurate manner.
• Coordinating office events, including catering.
• Collaborating with IT and other support teams.
• Drafting emails, communications, and presentations.
• Generating reports.
• Collaborating with office assistants to ensure smooth day-to-day operations of the office, fostering a professional, positive, and engaging office culture.

Skills

Strong organizational skills

Analytical and research skills

Verbal/written communication

Interpersonal skills

Discretion handling confidential info

Self-motivated

Education

CAP, PACE, or bachelor’s degree

Tools

Microsoft Office Suite

Job description

Overview

With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the US. Working exclusively in this space, our people consistently demonstrate their ability to solve challenges for providers and achieve better patient outcomes. Across our eight office locations, we’re seeking individuals who will show the courage to find innovative solutions and make a direct impact on the delivery of healthcare services nationwide.

About ECG

ECG is a national consulting firm that is redefining healthcare together with its clients. We provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.

Our work focuses on creating practical, tailored solutions that help clients maximize resources and achieve sustainable results. We value collaboration, integrity, and innovation, and are committed to fostering an inclusive and supportive work environment.

Your Opportunity with ECG: Administrative Assistant

ECG’s administrative assistants work as a dynamic team in our Administrative Services Center, providing a range of administrative services to senior managers, associate principals, and corporate operations leaders. Administrative assistants build strong relationships with internal and external clients, understand priorities, projects, and preferences to meet expectations and add value. Professionalism, discretion with confidential information, and effective prioritization are key. You will collaborate with team members to solve day-to-day challenges related to services, technology, relationships, or other issues. Administrative assistants must be adept in helping drive completion of key deliverables and possess excellent ownership and follow-through skills. ECG’s administrative team works collaboratively to assist in overseeing each office’s smooth and efficient day-to-day operations. You may be responsible for the overall administration of an ECG office.

Your Responsibilities May Include

• Managing calendars and scheduling and coordinating meetings (client and internal).
• Coordinating and managing travel.
• Processing and submitting expense reports in a timely and accurate manner.
• Coordinating office events, including catering.
• Collaborating with IT and other support teams.
• Drafting emails, communications, and presentations.
• Generating reports.
• Collaborating with office assistants to ensure smooth day-to-day operations of the office, fostering a professional, positive, and engaging office culture.

Qualifications

• Minimum three years of recent experience in administrative services or a customer service–related role
• CAP, PACE, or bachelor’s degree from an accredited college/university preferred
• Proficiency in full Microsoft Office suite
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail
• Solid analytical and research skills including the ability to take initiative in identifying solutions and communicating findings
• Ability to learn firmwide applications
• Strong verbal/written communication
• Exceptional interpersonal skills and proven experience in fostering positive working relationships with stakeholders and peers at all levels
• Proven ability to handle confidential information with discretion, maintaining tact and diplomacy
• Self-motivated with a strong work ethic; dedicated to the quality, quantity, and timeliness of results

Job Location

• San Diego
• The administrative assistant role is hybrid, with the expectation of in-office attendance a minimum of three days per week

Schedule

Full time/nonexempt

What You Can Expect of Us

To reward our driven, innovative, and passionate employees, we’ve built a company culture that’s centered on performance. We offer an attractive compensation package, challenging work, and an entrepreneurial environment where you can take ownership of your career—and get out as much as you put in.

The estimated base salary range for this job is $33.65 - $38.46 hourly. It represents a good faith estimate of the range that ECG reasonably expects to pay at the time of the job posting. The actual salary paid will vary based on multiple factors, including but not limited to years of experience, special skills, and market changes. The job is also eligible to participate in ECG’s benefit plans, which include medical, dental, and vision coverage, 401(k) matching program, PTO, and other wellness programs.

Apply Now

Apply now and make an impact for years to come.

To begin the recruitment process, please submit your resume via our career site at https://careers.ecgmc.com.

ECG provides equal employment opportunities to all employees and applicants for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, disability, pregnancy, medical condition (cancer and genetic characteristics), genetic information, gender, gender identity or expression, sexual orientation, marital status, military or veteran status, or any other legally protected characteristic. We participate in E-Verify as part of our onboarding process. Having the permanent legal right to work in the United States is a condition of employment. ECG is not currently able to provide assistance to candidates requiring sponsorship or a visa.