Senior Executive Assistant

ECG Management Consultants; Chicago (IL); Hybrid; USD 59,608 - 66,235; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) matching program

PTO

Wellness programs

Job summary

ECG Management Consultants is seeking a Senior Executive Assistant in Chicago to provide high-level administrative support to leadership. This role involves managing complex schedules, logistics, and communications while ensuring smooth operations within the division.

The ideal candidate has over seven years of experience supporting senior executives, a Bachelor’s degree in a business-related field, and proficiency in Microsoft Office. The position offers a hybrid work model with office attendance three days a week.

Qualifications

• Experience in an executive assistant role supporting senior executives.
• Proficiency with PowerPoint, Outlook, and Excel.
• Ability to manage complex schedules and logistics.

Responsibilities

• Provide high-level administrative support to a division leader.
• Manage schedules, travel arrangements, and communications.
• Assist with division operations and office management.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving

Attention to detail

Education

Bachelor’s degree in a business-related field

Tools

Microsoft Office Suite

Job description

Overview

With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Our team consistently solves challenges for providers and improves patient outcomes. Across eight office locations, we seek individuals who show courage, innovation, and a direct impact on nationwide healthcare delivery.

About ECG

ECG is a national consulting firm redefining healthcare with clients. We provide strategic, financial, operational, and technology-enabled consulting across the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans. Our focus is on practical, tailored solutions that help clients maximize resources and achieve sustainable results. We value collaboration, integrity, and innovation, fostering an inclusive and supportive work environment.

Job Details

Senior Executive Assistant

The senior executive assistant is responsible for high‑level administrative support to a division leader (DL) and ensuring the smooth operation of the division. You will be a trusted, proactive partner to senior leadership, managing complex schedules, communications, and operations with precision and discretion.

Responsibilities

DL Support

• Assist the DL in achieving goals and objectives, serving as liaison between the DL and firm leadership and key external contacts/clients to ensure seamless communication and follow‑up.
• Act as the “master calendar optimizer,” managing a complex and dynamic schedule, handling shifting priorities, resolving conflicts, ensuring adequate transition time between events, and capturing key details for each engagement.
• Manage all aspects of the DL’s travel arrangements, including logistics, itineraries, meeting agendas, hotel reservations, and air/ground travel, aligning with the DL’s specifications and preferences.
• Prepare, process, review, and audit expense reports to ensure timely and accurate payments with necessary receipts/documents according to company policy.
• Keep the DL organized by managing meeting materials, prioritizing immediate tasks, and helping with inbox management and communication strategies.
• Proactively identify and implement process improvements to optimize the DL’s time, minimizing distractions and allowing the DL to focus on high‑impact tasks.
• Organize and maintain electronic and paper files, ensuring compliance with firm policies on document management and archiving.
• Draft and manage correspondence on behalf of the DL, including preparing communications and presentations.
• Develop and prepare materials for meetings and presentations, conducting necessary research and ensuring the DL has all the information required to make informed decisions.
• Collaborate with HR, marketing, business development, and IT to support DL and division activities.
• Manage and prioritize the DL’s workflow, adding structure and processes where needed to streamline operations and maintain alignment with key priorities.
• Take a proactive approach to supporting the DL, anticipating needs, understanding the business context, and managing complex logistics to ensure the DL remains focused and well‑prepared for key initiatives.
• Uphold ECG’s corporate image by professionally representing the firm and ensuring the confidentiality of sensitive information.

Division Support

• Oversee day‑to‑day operations of the DL’s division, ensuring exceptional customer care, efficient administration, and seamless coordination of activities.
• Develop and maintain administrative processes and templates for the division, coordinating closely with the administrative team supporting other leaders in the division.
• Run CRM and Vantagepoint reports as needed, assist with maintaining CRM, possibly including creating and updating pipelines, pre‑pipelines, client contacts, and project notes.
• Assist in the preparation of meeting materials, conducting research and ensuring the DL is equipped with all necessary information for decision‑making, including coordination with the firm’s Document Production Center.
• Assist with overall division communications, including newsletters, team meetings, and other necessary channels. Coordinate in‑person and virtual meetings, preparing and posting presentations, materials, and agendas.
• Execute special projects, partnering with cross‑functional teams, managing deadlines, and providing proactive updates. Continuously track and review action items for the DL.

Office Management

• Schedule and arrange logistics for on‑site and off‑site meetings, including division retreats, ensuring appropriate meeting spaces and services are secured.
• Assist in event planning and coordination as needed, including organizing team activities such as all‑hands meetings, off sites, and social events.
• Collaborate with office assistants to ensure smooth day‑to‑day operations of the office, fostering a professional, positive, and engaging office culture.

Qualifications

• Seven‑plus years of experience in an executive assistant role, preferably supporting senior executives in a consulting or professional services firm.
• Bachelor’s degree in a business‑related field or equivalent.
• Proficiency in Microsoft Office suite, particularly PowerPoint, Outlook, and Excel.
• Superior organizational skills, an aptitude for details, and strong prioritization abilities.
• Exceptional communication skills, confidence, and professional presence.
• Experience in providing a high level of attention to details and follow‑up.
• Demonstrated ability to thrive in a fast‑paced, demanding environment and fully manage your own time.
• History of maintaining a high level of discretion and confidentiality.
• Ability to work under the pressure of deadlines.
• Demonstrated self‑confidence.
• Experience with overcoming obstacles and challenges to ensure tasks are completed.
• Demonstrated ability to take on stretch assignments with a drive to provide excellent service.
• Balanced judgment and problem‑solving in complex and ambiguous situations.
• Ability to anticipate needed decisions; consider implications, risks, and opportunities; and take action as required.
• Experience in taking initiative, making suggestions, and helping solve problems.

Location

Atlanta, Boston, Chicago, Minneapolis, or Washington DC. The senior executive assistant role is hybrid, with the expectation of in‑office attendance a minimum of three days per week.

Schedule

Full time/nonexempt

Benefits

We offer an attractive compensation package, challenging work, and an entrepreneurial environment where you can take ownership of your career. The estimated base salary range for this position is $43.27 – $48.08 hourly, subject to variation based on experience, skills, and market conditions. Additional benefits include medical, dental, and vision coverage; 401(k) matching program; PTO; and other wellness programs.

ECG provides equal employment opportunities to all employees and applicants for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, disability, pregnancy, medical condition (cancer and genetic characteristics), genetic information, gender, gender identity or expression, sexual orientation, marital status, military or veteran status, or any other legally protected characteristic. We participate in E‑Verify as part of our onboarding process. Having a permanent legal right to work in the United States is a condition of employment. ECG is not currently able to provide assistance to candidates requiring sponsorship or a visa.