Administrative Assistant-Sales

Equity LifeStyle Properties; Elgin (IL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) employer match

Paid time off

Job summary

Equity LifeStyle Properties in Elgin, IL, is seeking an Administrative Assistant-Sales to support sales and marketing efforts for the community. You will greet customers, process home closings, maintain records, and coordinate follow-ups with residents.

The role requires strong customer service, superb communication, detail orientation, and proficiency with Microsoft Office. Regular weekends and collaboration with the team are essential.

Qualifications

• Strong customer service skills.
• Strong interpersonal, written, and verbal communication skills when interacting with customers, sales team, and operations.
• Positive attitude, self-motivated, resourceful, professional, and able to meet deadlines.
• Ability to use Microsoft Office suite (Outlook, Excel).

Responsibilities

• Greet customers and residents in a professional, friendly manner.
• Process and close home sales per company plans.
• Follow selling philosophy with available tools.
• Provide timely follow-up with customers from first contact to post-close.
• Monitor daily traffic using tracking tools and send thank-you notes.
• Create sales agreements, calculate taxes, and arrange payment plans.
• Maintain inventory software and ensure accuracy of homes listed.
• Take photographs/videos of homes for marketing materials.
• Attend rally meetings to review sales/marketing strategies.
• Communicate openly with community and regional teams.
• Audit marketing materials and update digital sources.
• Track available homes daily and manage files and orders.
• Assist with events and training as required.
• Deliver communications to customers; perform other duties as assigned by manager.

Skills

Customer service

Communication

Team player

Detail oriented

Problem solving

Math skills

Microsoft Office

Tools

Microsoft Office

Excel

Outlook

Job description

## Administrative Assistant-SalesApplylocations: Elgin, ILtime type: Full timeposted on: Posted Todayjob requisition id: R262802With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant-Sales in Elgin, Illinois.**What you’ll do:**The Administrative Assistant supports the sales and marketing efforts of the community and provides exceptional service to our customers and residents. Our team is highly collaborative and works together towards a common goal.**Your job will include:*** Greeting customers and residents in a professional and friendly manner.* Processing and closing homes in accordance with company business plans.* Adhering to the company’s selling philosophy when serving our customers while utilizing all selling and organizational tools provided.* Providing timely and consistent follow-through with current customers from initial contact to after closing. Records must be maintained of all communication.* Monitoring and recording daily customer traffic utilizing company designated tracking tools and sending “Thank You” notes to all potential customers along with continued follow up.* Accomplishing required administrative tasks accurately, expertly, and in a timely manner, while handling priorities.* Creating sales agreements which may include calculation of sales tax and monthly payment plans as well as running credit checks.* Maintaining and regularly monitoring the company’s internal inventory software program to ensure all available and sold homes in the community are accurate.* Taking photographs and videos of homes for use in various marketing sources.* Attending regular rally meetings to review sales and marketing strategies.* Maintaining open communications with all community and regional team members.* Auditing all marketing materials and maintaining digital marketing sources.* Maintaining a list of current available homes daily including tracking new home arrivals.* Organizing and maintaining files and ordering office supplies.* Researching and implementing company sponsored activities.* Attending and participating in training programs and seminars as required.* Delivering various communications to customers or residents, as needed.* Performing other duties as assigned by manager.**Experience & skills you need:*** Strong customer service skills.* Strong interpersonal, written, and verbal communication skills when interacting with potential customers, sales leadership, and the operations team.* Positive attitude, self-motivated, resourceful, professional, and capable of achieving deadlines and goals.* Strong math skills and the ability to calculate figures and amounts such as discounts, interest, and commissions.* Ability to work in a fast paced and team-centered environment.* Ability to work weekends on a regular basis.* Ability to problem solve and be detail oriented.* Understand and follow company established policies and procedures.* Enjoy collaborating, being a team player with a strong work ethic, accepting constructive feedback, and following directions from a manager.* Committed to self-development of sales, marketing, and technological advancements.* Ability to use the Microsoft Office suite of products including Outlook and Excel.* You have a valid driver's license and a clean driving record. This is required.In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.As an Equal Opportunity Employer, we welcome and thank all applicants.**Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is:**Hourly: $18.00 - $18.00*The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.* *In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.*